Departmental Assistant

3 weeks ago


London, Greater London, United Kingdom Lewis Silkin Full time
{"title": "Departmental Assistant", "description": "Job Summary

Join our Employment, Immigration and Reward team as a Departmental Assistant, providing administrative support to our Legal Practice Groups. This is a challenging role offering actual experience working in a legal environment.

Key Responsibilities
  • General administrative tasks, including photocopying, printing, and scanning, and liaising with post room colleagues to arrange couriers and other delivery methods as required.
  • Archiving files with the use of the Elite management system and FileTrack.
  • Opening new clients/matters and drafting retainers.
  • Assisting with booking travel using our travel booking system.
  • Arranging for disbursements, when received from third parties, to be put onto the system, ensuring they are put onto the relevant matter.
  • Assisting with other financial forms and processes as and when needed (i.e. receipt forms, immediate payment forms etc).
  • Processing expenses.
  • Assisting with the maintenance of the firm\u2019s CRM system.
  • Meeting and greeting clients when required and supporting clients with any administrative requests (i.e. copying, printing etc).
  • Assisting the other Departmental Assistant(s)/Secretaries and if necessary, providing holiday cover.
  • Supporting the Secretaries by helping to pick up overflow tasks.
  • Assisting with new work enquiries received via the Firm\u2019s external website.
  • Providing general assistance to the whole team as requested.
Requirements
  • Previous demonstrable experience of office/administrative work.
  • Excellent communication skills with stakeholders at all levels.
  • Highly organised; flexible nature and a co-operative and willing attitude.
  • Typing skills (40 wpm); good eye for detail.
  • Ability to communicate at all levels; ability to meet deadlines and work under pressure.
About Us

Lewis Silkin is a leading law firm that works with businesses to protect and enhance their most important assets. We strive to do the best for our clients, our people, and the communities in which we operate. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

", "requirements": "Requirements
  • Previous demonstrable experience of office/administrative work.
  • Excellent communication skills with stakeholders at all levels.
  • Highly organised; flexible nature and a co-operative and willing attitude.
  • Typing skills (40 wpm); good eye for detail.
  • Ability to communicate at all levels; ability to meet deadlines and work under pressure.
", "culture": "About Us

Lewis Silkin is a leading law firm that works with businesses to protect and enhance their most important assets. We strive to do the best for our clients, our people, and the communities in which we operate. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

", "lang_code": "en"}

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