Departmental Assistant

4 weeks ago


London, Greater London, United Kingdom Lewis Silkin Full time
Job Title: Departmental Assistant - Employment Law Support

About the Role:

We are seeking a highly organized and skilled Departmental Assistant to provide administrative support to our Employment, Immigration and Data, Privacy and Cyber practice groups. As a key member of our secretarial team, you will be responsible for providing a high level of administrative support to our lawyers, including secretaries, associates, and partners.

Key Responsibilities:

  • General administrative tasks, including photocopying, printing, and scanning, as well as liaising with post room colleagues to arrange couriers and other delivery methods as required.
  • Archiving files using the Elite management system and FileTrack.
  • Opening new clients/matters and drafting retainers.
  • Assisting with booking travel using our travel booking system.
  • Arranging for disbursements to be put onto the system, ensuring they are put onto the relevant matter.
  • Assisting with other financial forms and processes as needed, such as receipt forms and immediate payment forms.
  • Processing expenses.
  • Assisting with the maintenance of our CRM system.
  • Meeting and greeting clients when required and supporting clients with administrative requests.
  • Assisting other Departmental Assistants and Secretaries, as well as providing holiday cover if necessary.
  • Supporting the Secretaries by helping to pick up overflow tasks.
  • Assisting with new work enquiries received via our external website.
  • Providing general assistance to the team as requested.
  • Any other tasks required in line with the level of the role.


Requirements:

To be successful in this role, you will need to have excellent communication skills, be highly organized, and have a flexible nature. You will also need to be able to work effectively in a team environment and have a co-operative and willing attitude.

Desirable Skills and Qualifications:

  • Previous experience of office/administrative work.
  • Typing skills (40 wpm).
  • Good eye for detail.
  • Excellent organizational skills and ability to prioritize workload effectively.
  • Ability to communicate at all levels.
  • Ability to meet deadlines and work under pressure.
  • Experience or knowledge of Word/Excel, document management systems, and Outlook would be beneficial, although full training will be provided.
  • Good grammatical English - at least to GCSE standard or equivalent.


About Us:

At Lewis Silkin, our ethos is simple. We strive to do the best for our clients, our people, and the communities in which we operate. We recognize that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients.

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