Departmental Assistant

1 week ago


London, Greater London, United Kingdom Lewis Silkin Full time
Job Description

We are seeking a highly organized and detail-oriented Departmental Assistant to provide administrative support to our Employment, Immigration and Reward secretarial team.

Key Responsibilities
  • General administrative tasks, including photocopying, printing, and scanning, as well as liaising with post room colleagues to arrange couriers and other delivery methods.
  • Archiving files using the Elite management system and FileTrack.
  • Opening new clients/matters and drafting retainers.
  • Assisting with booking travel using our travel booking system.
  • Arranging for disbursements to be put onto the system, ensuring they are put onto the relevant matter.
  • Assisting with other financial forms and processes as needed.
  • Processing expenses.
  • Assisting with the maintenance of our CRM system.
  • Meeting and greeting clients when required and supporting clients with administrative requests.
  • Assisting the other Departmental Assistant(s)/Secretaries and providing holiday cover if necessary.
  • Supporting the Secretaries by helping to pick up overflow tasks.
  • Assisting with new work enquiries received via our external website.
  • Providing general assistance to the team as requested.
Requirements
  • Previous experience of office/administrative work.
  • Excellent communication skills with stakeholders at all levels.
  • Highly organized with a flexible nature and a co-operative and willing attitude.
  • Typing skills (40 wpm).
  • Good eye for detail.
  • Ability to communicate at all levels.
  • Ability to meet deadlines and work under pressure.
About Us

At Lewis Silkin, we strive to do the best for our clients, our people, and the communities in which we operate. We recognize that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients.



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