Departmental Assistant

4 weeks ago


London, Greater London, United Kingdom Lewis Silkin Full time
Job Description

We are seeking a highly organized and detail-oriented Departmental Assistant to provide administrative support to our Employment, Immigration and Reward secretarial team.

Key Responsibilities
  • General administrative tasks, including photocopying, printing, and scanning, as well as liaising with post room colleagues to arrange couriers and other delivery methods.
  • Archiving files using the Elite management system and FileTrack.
  • Opening new clients/matters and drafting retainers.
  • Assisting with booking travel using our travel booking system.
  • Arranging for disbursements to be put onto the system, ensuring they are put onto the relevant matter.
  • Assisting with other financial forms and processes as needed.
  • Processing expenses.
  • Assisting with the maintenance of our CRM system.
  • Meeting and greeting clients when required and supporting clients with administrative requests.
  • Assisting the other Departmental Assistant(s)/Secretaries and providing holiday cover if necessary.
  • Supporting the Secretaries by helping to pick up overflow tasks.
  • Assisting with new work enquiries received via our external website.
  • Providing general assistance to the team as requested.
Requirements
  • Previous experience of office/administrative work.
  • Excellent communication skills with stakeholders at all levels.
  • Highly organized with a flexible nature and a co-operative and willing attitude.
  • Typing skills (40 wpm).
  • Good eye for detail.
  • Ability to communicate at all levels.
  • Ability to meet deadlines and work under pressure.
About Us

At Lewis Silkin, we strive to do the best for our clients, our people, and the communities in which we operate. We recognize that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients.



  • London, Greater London, United Kingdom Lewis Silkin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Departmental Assistant to provide administrative support to the Legal Practice Groups at Lewis Silkin.Key ResponsibilitiesGeneral administrative tasks including photocopying, printing, and scanningArchiving files using the Elite management system and FileTrackOpening new clients/matters and...


  • London, Greater London, United Kingdom Lewis Silkin Full time

    Job Title: Departmental Assistant - Administrative SupportAbout the Role:We are seeking a highly organized and detail-oriented Departmental Assistant to provide administrative support to our Employment, Immigration and Reward secretarial team. As a key member of our team, you will be responsible for a wide range of administrative tasks, including general...


  • London, Greater London, United Kingdom Lewis Silkin Full time

    Job Title: Departmental Assistant - Administrative SupportAbout the Role:We are seeking a highly organized and detail-oriented Departmental Assistant to provide administrative support to our Employment, Immigration and Reward secretarial team. The successful candidate will be responsible for a wide range of tasks, including general administrative duties,...


  • London, Greater London, United Kingdom Lewis Silkin Full time

    Job Title: Departmental Assistant - Employment Law Support About the Role: We are seeking a highly organized and skilled Departmental Assistant to provide administrative support to our Employment, Immigration and Data, Privacy and Cyber practice groups. As a key member of our secretarial team, you will be responsible for providing a high level of...


  • London, Greater London, United Kingdom Lewis Silkin Full time

    Job Summary We are seeking a highly organized and detail-oriented Departmental Assistant to provide administrative support to our Employment, Immigration and Reward secretarial team. The successful candidate will be responsible for a wide range of tasks, including general administrative duties, archiving files, and assisting with financial processes. Key...


  • London, Greater London, United Kingdom Cross Departmental Opportunities Full time

    Job DescriptionThe Chief Data Officer is responsible for leading the data team and deputising for the Director of Corporate as required.The role is responsible for leading the delivery and strategy of the NSTA data priorities, ensuring the strategic approach for use of data by the NSTA, and by industry, delivers value to accelerate the energy transition,...


  • London, Greater London, United Kingdom Farrer & Co Full time

    Job DescriptionFarrer & Co is seeking a highly skilled Departmental Support Manager to join our Dispute Resolution team. As a key member of our team, you will provide exceptional support to our fee earners, ensuring the smooth operation of our department.Key ResponsibilitiesEffective diary management and organization of tasksExcellent knowledge of systems...


  • London , SW1P 4DF, Central London, United Kingdom MINISTRY OF HOUSING COMMUNITIES AND LOCAL GOVERNMENT Part time

    The Ministry of Housing, Communities and Local Government (MHCLG) is seeking to appoint four new Non-Executive Board Members, including a Chair of the Audit and Risk Assurance Committee. The successful candidates will provide external, independent advice, challenge and expertise, which informs the department's decision-making process. MHCLG is central...


  • London, Greater London, United Kingdom Imperial College London Full time

    The Department of Chemistry at Imperial College London is seeking a highly organised and communicative Administrative Assistant to provide key support to the department.Key responsibilities include:Assisting the academic community with room bookings, catering requirements, travel and accommodation bookings, and recruitment support.Purchasing and managing...


  • London, Greater London, United Kingdom Imperial College London Full time

    As a key member of the Department of Chemistry at Imperial College London, you will be responsible for providing administrative support to the department in various activities.Key responsibilities will include:Assisting the academic community with room bookings, catering requirements, travel and accommodation bookings, as well as recruitment support.Purchase...


  • London, Greater London, United Kingdom Royal Lancaster London Full time

    We are currently looking for a Housekeeping Assistant to join our Accommodation Services Department on a permanent basis. As a Housekeeping Assistant, you will be responsible for delivering exceptional service to our guests and ensuring that our bedrooms are cleaned to the highest standards.Your main duties and expectations for the role will include:To be...


  • London, Greater London, United Kingdom Lewis Silkin LLP Full time

    At Lewis Silkin LLP, we are seeking a highly organized and detail-oriented Departmental Assistant to join our Employment, Immigration and Reward secretarial team. This is a challenging role that offers actual experience working in a legal environment, with a flexible nature and a co-operative and willing attitude.The successful candidate will provide...


  • London, Greater London, United Kingdom Accor Full time

    Novotel London West Hotel is part of Accor, leading global hospitality group.As Assistant Reservations Manager, you will support Reservations Department in daily operations and contribute to efficient running of the department.Key responsibilities include:Coordinating daily operations with Reservations Manager to ensure department objectives are...


  • London, Greater London, United Kingdom Vertex Full time

    Job Title: Senior Administrative AssistantJob Summary:The Senior Administrative Assistant provides high-level office/business support for the Commercial functions in our International HQ. This role plays a crucial part in ensuring the effective and efficient maintenance of departmental processes, procedures, and programs. Interaction is with internal...


  • London, Greater London, United Kingdom Pan Pacific London Full time

    Pan Pacific London is seeking a skilled Commis Runner to join our esteemed Straits Kitchen & Bar team. As a key member of our culinary team, you will be responsible for delivering exceptional dining experiences to our guests.About the RoleThe Commis Runner will be responsible for maintaining complete knowledge of all menu items, preparation methods,...


  • London, Greater London, United Kingdom Vertex Full time

    Job DescriptionGeneral Summary:The Senior Administrative Assistant provides experienced office/business support for the Commercial functions in our International HQ. This position plays an important role ensuring the effective and efficient maintenance of departmental processes, procedures and programs. Interaction is with internal colleagues as well as...


  • London, Greater London, United Kingdom Success Talent Full time

    Assistant Merchandiser Role DescriptionOur multichannel retailer is seeking a highly skilled Assistant Merchandiser to support their Merchandising team in driving profitability.Key Responsibilities:Sales Forecasting: Develop and manage sales forecasts to meet sales targets and profit goals.Departmental Performance Monitoring: Analyze and identify areas for...


  • London, Greater London, United Kingdom Crew Clothing Head Office Full time

    Assistant Merchandiser RoleWe're seeking an experienced Assistant Merchandiser to join our team at Crew Clothing Head Office. As an Assistant Merchandiser, you will play a key role in maximizing profit and cash sales through efficient stock management, sales potentialization, and markdown minimization.Key Responsibilities:Assist the merchandiser in all...


  • London, Greater London, United Kingdom Crew Clothing Head Office Full time

    Assistant Merchandiser - OutletsCrew Clothing Head Office is seeking a highly skilled and motivated Assistant Merchandiser to join our team. As an Assistant Merchandiser, you will play a key role in maximizing profit and cash sales through efficient stock management, sales potentialization, and markdown minimization.Purpose of the RoleThe successful...

  • Merchandise Assistant

    4 weeks ago


    London, Greater London, United Kingdom MONSOON Full time

    About the Role:We are seeking an experienced Assistant Merchandiser to join our Merchandise team at Monsoon Accessorize. As an Assistant Merchandiser, you will play a key role in supporting the Merchandising team in managing stock levels, allocating products, and maximizing sales.Key Responsibilities:Assist in the management of stock levels to maximize...