Senior Administrative Assistant

4 weeks ago

London, Greater London, United Kingdom Vertex Full time

Job Description

General Summary:

The Senior Administrative Assistant provides experienced office/business support for the Commercial functions in our International HQ. This position plays an important role ensuring the effective and efficient maintenance of departmental processes, procedures and programs. Interaction is with internal colleagues as well as external stakeholders including healthcare professionals and vendor agencies. The role requires flexibility and ability to multi-task, working at fast pace on time-sensitive matters while ensuring high attention to detail.

Key Responsibilities:

  • Manage calendars for assigned personnel, including meeting scheduling, accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and logistical support
  • Provide departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
  • Exchange and integrate information from stakeholders into departmental reports
  • Book flights/hotels, complete expense reports, and arrange team lunches/dinners and offsite meetings for assigned personnel
  • Coordinate and prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
  • Process group purchase orders, invoices, and contracts
  • Assist with visitor registration, including pre-registering and escorting visitors
  • Assist with the onboarding of new personnel into the department
  • Ensure seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
  • Review and track office budget, may assist with resource planning/allocation for the site
  • Operate with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Requirements:

  • Established knowledge of Microsoft Office products
  • Developed time management skills and organizational skills to prioritize work and/or multi-task
  • Keen attention to detail
  • Discretion to handle sensitive and confidential correspondence

Education and Experience:

  • Relevant previous administrative experience, or the equivalent combination of education and experience.

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom JM Legal Ltd Full time

    Job Title: Senior Administrative AssistantJob Summary: We are seeking a highly organized and proactive Senior Administrative Assistant to join our team at JM Legal Ltd. The successful candidate will provide exceptional administrative support to our lawyers and ensure the smooth operation of our office.Key Responsibilities:Manage diaries and schedules for...

  • Senior Administrative Assistant

    2 weeks ago

    London, Greater London, United Kingdom B&M Waste Services Limited Full time

    Job SummaryWe are seeking a highly skilled Senior Administrative Assistant to join our team at B&M Waste Services Limited. The ideal candidate will have experience in providing administrative support to senior executives and will be proficient in MS Office.Key ResponsibilitiesProvide PA/EA support for senior executivesManage complex calendars and schedule...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Leaman Consulting Full time

    We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Leaman Consulting in London. As an Executive Support Professional, you will be responsible for providing exceptional administrative support to our senior executives, including diary management, travel arrangements, and meeting organization.The ideal candidate...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Ryder Reid Legal Limited Full time

    Job Summary:We are seeking a highly experienced Senior Administrative Assistant to join our team at Ryder Reid Legal Limited. The successful candidate will be responsible for providing administrative support to our legal team, including answering and managing phone calls, billing, and arranging travel itineraries and bookings. Proficiency in MS Office and...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Apex Talent Recruitment Full time

    Apex Talent Recruitment is seeking a highly skilled and efficient Executive Support Professional to provide comprehensive administrative support to the CEO. This role is ideal for a Senior Administrative Assistant looking to take their career to the next level in a dynamic and growing company.The successful candidate will play a crucial role in supporting...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom THE CHARALLE GROUP Full time

    Senior Administrative AssistantTHE CHARALLE GROUP is seeking a highly skilled Senior Administrative Assistant to join our National Audit team based in London.The ideal candidate will have experience of working within professional services, ideally Audit, and will possess excellent interpersonal and communication skills.Key responsibilities will...

  • Administrative Assistant for Senior Leadership

    3 weeks ago

    London, Greater London, United Kingdom Paragon Personnel Ltd Full time

    Job Title: Administrative Assistant for Senior LeadershipLocation:We are seeking a skilled Administrative Assistant to provide high-level support for senior leadership in a fast-paced environment. This role involves providing comprehensive administrative support, coordinating internal and external meetings, and managing calendars.The Role:As an...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom RMS Recruitment Limited Full time

    Job Summary: We are seeking a highly skilled and experienced Senior Administrative Assistant to provide exceptional support to our senior executive. The ideal candidate will have a proven track record of delivering high-quality administrative services in a fast-paced environment.Key Responsibilities:Manage and coordinate events, meetings, and...

  • Senior Administrative Assistant to the Founder

    4 weeks ago

    London, Greater London, United Kingdom 5 Hertford Street Full time

    The role of Senior Administrative Assistant to the Founder at 5 Hertford Street is a unique opportunity to support the Founder in their daily tasks and responsibilities.The ideal candidate will have previous experience supporting a senior level executive within an entrepreneurial or growing business, with excellent planning and organisational skills, and the...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Vertex Full time

    Job Title: Senior Administrative AssistantJob Summary:The Senior Administrative Assistant provides high-level office/business support for the Commercial functions in our International HQ. This role plays a crucial part in ensuring the effective and efficient maintenance of departmental processes, procedures, and programs. Interaction is with internal...

  • Senior Legal Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Owen Reed London Full time

    Job Title: Senior Legal Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Senior Legal Administrative Assistant to join our team at Owen Reed London. The successful candidate will provide administrative support to our attorneys, ensuring the smooth operation of our law firm.Key Responsibilities:Provide administrative support...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Aldrich & Company Limited Full time

    As a key member of our Investment Operations team, you will provide exceptional administrative support to our Senior Managers, ensuring seamless day-to-day operations and contributing to the success of our West End office.Key responsibilities include:Calendar management and coordination of meetings, travel arrangements, and eventsCommunication and...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom CBRE Full time

    As a Senior Administrative Assistant at CBRE, you will play a vital role in supporting the Senior Leadership team. Your responsibilities will include:Key Responsibilities:Assisting with fee forecasting and reviewing billings reports using Salesforce, CBRE's CRM system.Updating project information and raising invoices using Peoplesoft and...

  • Administrative Assistant

    2 days ago

    London, Greater London, United Kingdom Montgomery County Public Schools Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to serve as a senior secretary in our large school office. The successful candidate will provide secretarial services for assigned supervisors and perform varied office clerical tasks.

  • Senior Administrative Assistant to Directors

    4 weeks ago

    London, Greater London, United Kingdom Financial Conduct Authority Full time

    Job SummaryWe are seeking a highly organized and proactive Senior Administrative Assistant to provide exceptional support to our Directors in the Change Directorate. The successful candidate will have a strong focus on strategic diary management, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Evelyn Partners Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Evelyn Partners. As a key member of our support team, you will provide exceptional administrative support to our Partners, Directors, and wider team.Key ResponsibilitiesManage business-related tasks such as arranging meetings, organizing travel and...

  • Administrative Assistant to Headteacher

    4 weeks ago

    London, Greater London, United Kingdom Engage Education Services Full time

    Administrative Assistant to HeadteacherWe are seeking an experienced Administrative Assistant to Headteacher to join our team at Engage Education Services. As a key member of our administrative team, you will be responsible for providing high-quality administrative support to the Headteacher and other senior leaders.The ideal candidate will have a strong...

  • Senior Administrative Assistant

    4 weeks ago

    London, Greater London, United Kingdom Apex Talent Recruitment Full time

    Apex Talent Recruitment is seeking a highly skilled and efficient Executive Support Professional to provide comprehensive administrative support to the CEO. This role is ideal for a career-oriented individual who is proactive, self-motivated, and able to work independently and as part of a team.The successful candidate will play a crucial role in supporting...

  • Administrative Assistant for Senior Leadership

    4 weeks ago

    London, Greater London, United Kingdom GSK Full time

    Job DescriptionSupporting Senior Leadership in a Global SettingWe are seeking an experienced Administrative Assistant to provide essential support to the Chief Global Health Officer and Chief of Staff. As a member of our collaborative team, you will work closely with senior leadership to manage diaries, coordinate schedules, and handle internal and external...

  • Senior Administrative Assistant

    1 month ago

    London, Greater London, United Kingdom fish4.co - Jobboard Full time

    About the RoleWe are seeking a highly organized and proactive Senior Administrative Assistant to provide exceptional support to our Directors in the Personal Tax, Welfare and Pensions Group (PTWP). As a key member of the Group Management Services (GMS) team, you will be responsible for ensuring timely and high-quality briefing and advice from across the...