Executive Assistant

2 days ago


Ayr, South Ayrshire, United Kingdom NHS Ayrshire & Arran Full time
About the Role

NHS Ayrshire & Arran is committed to fostering a culture of equality, diversity, and inclusion within our workforce. We strive to create an environment where every employee feels valued, respected, and empowered to contribute their best.

Job Summary

We are seeking an experienced Executive Assistant to provide comprehensive business management and support services to the Director of Public Health and their team. The successful candidate will be responsible for designing, developing, and maintaining a wide range of administrative and support services, including:

  • Establishing effective communication processes and acting as a liaison between the Director's office and other stakeholders
  • Coordinating and producing materials in a professional, effective, and confidential manner
  • Assisting the Public Health Business Manager with the smooth running of the department
  • Deputising to lead, manage, and develop the administrative and clerical function
Key Responsibilities

The successful candidate will be responsible for:

  • Providing administrative support to the Director and their team, including preparing reports, presentations, and other materials
  • Coordinating meetings, events, and travel arrangements
  • Managing and maintaining accurate records and databases
  • Developing and implementing administrative procedures and policies
Requirements

To be successful in this role, you will need:

  • A degree in Business Administration or equivalent administrative experience
  • Excellent verbal and written communication skills
  • Strong organisational and time management skills
  • Ability to work autonomously with minimal direction
  • Minute taking experience and a sound working knowledge of Microsoft Office Packages
What We Offer

NHS Ayrshire & Arran offers a range of benefits, including:

  • A competitive salary and benefits package
  • Opportunities for professional development and growth
  • A supportive and inclusive work environment

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