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Executive Assistant
2 months ago
About the Role
NHS Scotland is committed to fostering a culture of equality and diversity within our workforce, eliminating unlawful discrimination, and promoting a truly representative team. Our goal is to create an environment where each employee feels respected and valued, allowing them to contribute their best.
Our Organization
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. We are dedicated to achieving the healthiest life possible for everyone in Ayrshire and Arran, working collaboratively in a safe, caring, and respectful manner.
Job Summary
We are seeking an experienced Executive Assistant to provide comprehensive business management and service development support to the Director, Deputy Director, and Assistant Director of Public Health. This role involves designing, developing, and maintaining a wide range of administrative and support services, ensuring effective communication processes, and acting as a liaison between the Director's office and other parties.
Key Responsibilities
- Provide business management and service development support to the Director, Deputy Director, and Assistant Director of Public Health.
- Design, develop, and maintain administrative and support services, including coordination and production of materials in a professional, effective, and confidential manner.
- Establish effective communication processes and act as a liaison between the Director's office and other parties, internal and external to the organization.
- Assist the Public Health Business Manager in the smooth running of the department, deputizing to lead, manage, and develop the full administrative and clerical function.
- Project a positive, professional image for the Director and their Department, acting as the first point of contact and responding to inquiries from a range of contacts.
Requirements
To be successful in this role, you will require:
A degree in Business Administration or equivalent administrative experience.An extensive range of secretarial, administrative, and organizational skills.Excellent verbal and written communication skills, coupled with a pragmatic and common sense approach.The ability to manage multiple tasks simultaneously, working autonomously with minimal direction.Minute-taking experience and a sound working knowledge of Microsoft Office Packages.Working Arrangements
We support a hybrid model of working, allowing for flexibility and work-life balance.
What We Offer
NHS Ayrshire and Arran offers a supportive and inclusive work environment, opportunities for professional development, and a chance to make a meaningful contribution to the health and well-being of our community.
