Executive Assistant

3 days ago

London, Greater London, United Kingdom Media Full time

About the Role

This is a new role, based in a dynamic and fast-paced environment, supporting senior stakeholders in the Media industry. We are looking for a proactive and highly competent EA who will provide professional, client-focused support to senior stakeholders in a rapidly evolving industry. The individual needs to be adaptable, dynamic, and confident in their ability to build relationships and influence stakeholders. The role will involve proactive support across a broad range of responsibilities.

Responsibilities:

  • Effective gatekeeping, forward planning, and scheduling
  • Organize and manage events and off-sites
  • Ensure appropriate meeting logistics, for example, room setup, refreshments, AV, etc.
  • Preparation and timely circulation of agendas, materials, minutes/actions, and monitor and follow up actions
  • Administer expense claims and ensure timely processing
  • Utilize the travel platform to organize travel, including visas and itineraries
  • Utilize Excel or Google Sheets for data management and analysis
  • Confirm all logistics regarding speaking engagements and attendance at events
  • Assist in scheduling and coordinating virtual meetings, face-to-face meetings, events

About You

The essentials:

  • 3+ years of experience in a similar role
  • Exceptional organizational skills and attention to detail
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office suite and Google Sheets
  • Ability to manage multiple tasks and deadlines effectively
  • Discretion and professionalism in handling confidential information

About Media

Media is a global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Media combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology, and data science fueled by AI—managed by the industry's best and most diverse digital talent—to help the world's trailblazing companies outmaneuver and outpace their competition.

Media was named a Contender in The Forrester Wave: Global Marketing Services. It has remained a constant presence on Adweek's Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23), and is the only partner to have been placed in AdExchanger's Programmatic Power Players list every year (2020-24). In addition to being named Adweek's first AI Agency of the Year (2023), Media has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning, and AI Product for its service Media.Flow. Media has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs, and has earned a spot on Newsweek's Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

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