Office Administration Associate

3 weeks ago

Reading, Reading, United Kingdom Solutions 4 Health Limited Full time

Position Overview

JOB OVERVIEW

The Office Administration Associate will support the National Office Manager in various administrative, clerical, and operational tasks essential for the smooth functioning of the organization.

This role involves ensuring that Nicotine Replacement Therapy Products are dispatched promptly to all clients, maintaining efficiency in service delivery.

Collaborating with different departments is crucial to guarantee that ongoing projects progress seamlessly and that new initiatives are implemented within the designated timelines.

Key Responsibilities

PRIMARY RESPONSIBILITIES

  • Provide comprehensive administrative and clerical assistance to the Office Manager.
  • Distribute Personal Protective Equipment across all departments as required.
  • Liaise with the IT department to ensure timely delivery of all necessary equipment.
  • Generate routine reports from the NRT database for analysis and review.
  • Ensure adherence to all relevant deadlines and timelines.
  • Engage in occasional research and development activities, conduct audits as needed, and serve as a primary contact for returned surveys. Participate in scoping exercises and gather information in preparation for tender submissions, often under tight deadlines.
  • Execute additional administrative tasks pertinent to the role.

About Solutions 4 Health Limited

Solutions 4 Health Limited is a forward-thinking organization dedicated to addressing health disparities. We offer comprehensive solutions for commissioners responsible for outcome-focused integrated Public Health services.

Candidates selected for this position will be required to undergo a DBS check at the appropriate level.

Applicants must possess the right to work in the UK, as work permits are not sponsored.

We welcome applications from individuals who meet the criteria for the role, regardless of age, disability, gender, orientation, race, religion, or ethnicity.

Solutions 4 Health Limited is a disability confident employer. If you require any reasonable adjustments during the application or interview process, please reach out to our HR team.

Employee Benefits

At Solutions 4 Health Limited, we prioritize the well-being of our employees, offering a variety of health and wellness support services.

  • Employee Assistance Programme, including 24/7 helpline access and a health and wellness app.
  • Fully funded health plan with numerous benefits at no cost, including contributions to dental and optical care, as well as access to discounts through Perkbox.
  • Cycle to Work scheme.
  • Increasing annual leave based on length of service.

If you believe you are a good fit for this position, we encourage you to consider applying.

Candidate Profile

Education and Qualifications

Essential

  • A solid standard of general education.
  • GCSE (Grade 9 to 4) or equivalent in English and Mathematics.

Knowledge

Essential

  • Proficient knowledge of Microsoft Office applications.

Experience

Essential

  • Experience in a public health setting.
  • Background in general office administration.

Skills and Abilities

Essential

  • Strong oral and written communication skills.
  • Methodical and detail-oriented approach.
  • Ability to communicate effectively in person, over the phone, and in writing.
  • Capability to follow established procedures and systematic processes.
  • Excellent organizational skills.
  • Ability to work independently and collaboratively as needed.

Other Requirements

Essential

  • A calm and confident demeanor.
  • Flexibility in approach to work.
  • Ability to maintain confidentiality.
  • Capacity to manage interruptions and remain composed under pressure.

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