Operations Coordinator
1 month ago
We are seeking an experienced Operations Administrator to join our team at Great Bear. As an Operations Administrator, you will play a key role in supporting the day-to-day site operations, ensuring the smooth running of our facilities, and maintaining a safe and healthy working environment.
Key Responsibilities- Monitor and report on health and safety incidents, ensuring comprehensive reporting and actioning.
- Collate and issue monthly site health and safety check information, tracking actions and follow-ups.
- Take accurate minutes of monthly health and safety meetings, ensuring timely follow-up on actions.
- Book contractors for remedial works, communicating with site teams accordingly.
- Issue permits to work as required, ensuring compliance with site procedures.
- Manage the site's contractor service and inspection schedule, requesting quotes for site repairs.
- Schedule BRC internal audits, communicating with site teams on progress.
- Track and manage work requisitions, ensuring timely completion of internal planned works.
- Manage site post, including inbound and outbound mail.
- Coordinate meeting rooms and catering requirements, ensuring a smooth and efficient experience.
- Purchase site supplies and materials in a cost-effective manner, ensuring compliance with company procedures.
- Manage site lockers and coffee fob allocation, ensuring a secure and convenient experience for colleagues.
- Organize hotel and transport arrangements, ensuring timely and efficient travel.
- Provide support with banking and other duties as required by the management team.
- Experience working in an administrative team in a logistics or warehouse environment.
- Excellent communication skills, with the ability to interact positively and clearly with colleagues and external stakeholders.
- Strong team player, demonstrating loyalty and commitment to the organization and team members.
- Professional, approachable, and helpful, ensuring the smooth running of general operations.
- Knowledge of company procedures and compliance, actively demonstrating adherence to policies and procedures.
- Ability to plan, organize, and prioritize work to deadlines, with exceptional attention to detail.
- Develops and drives best practice in all aspects of performance, with strong Microsoft Office skills.
At Great Bear, we are committed to creating a great place to work, where every employee has the opportunity to develop and succeed. We offer a range of benefits, including competitive holiday entitlement, a pension scheme, life assurance, wellness programs, and everyday discounts.
We are proud to be an inclusive and diverse organization, where every employee is valued and respected. If you are a motivated and experienced Operations Administrator looking for a new challenge, please apply now and join our winning team"}
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