Vehicle Administration Support

2 weeks ago


Blackpool, Blackpool, United Kingdom Lookers Full time

Overview

Lookers VW Blackpool is seeking a meticulous and detail-oriented Part-Time Vehicle Administrator to contribute to our expanding team. You will play a vital role in providing exceptional administrative support to our Sales department, ensuring all tasks are completed accurately and promptly.

Reporting directly to our esteemed Dealership Accountant, you'll have the opportunity to develop your skills under their guidance and build a rewarding career within the automotive industry. Benefit from in-house training programs and learn from our experienced Sales and Administration teams.

As a Vehicle Administrator, you will contribute to the smooth daily operations of our department by providing high-quality administrative support to our Sales Executives in our busy VW division. You'll be adept at working efficiently while maintaining a first-class service standard. Your responsibilities include ensuring vehicle orders meet customer specifications, keeping customers informed about delivery updates, and managing any time constraints effectively.

Responsibilities
  • Process daily invoices from suppliers and manufacturers
  • Collaborate with the Sales team to ensure paperwork accuracy
  • Input new vehicles into our computer systems and maintain accurate Fleet stock records
  • Handle vehicle taxation and invoicing for Fleet, new, and used vehicles
  • Communicate effectively with all customers and schedule delivery appointments
  • Perform ad-hoc accounting duties and general administrative tasks
Qualifications

This role requires strong administrative skills and proven experience in a similar position. You must possess excellent communication skills, including a professional telephone manner, and the ability to build strong relationships with key stakeholders. You'll be highly motivated, enthusiastic, and dedicated to providing exceptional customer experiences and going the extra mile.

Essential requirements include proficiency in Microsoft Office Suite (Excel and Word) and prior experience using Kerridge/ADP systems would be highly advantageous. You must demonstrate strong organizational skills, meticulous attention to detail, and the ability to work effectively both as part of a team and independently.



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