Operations Coordinator

4 weeks ago

Leicester, Leicester, United Kingdom Recra Consulting Full time

We are looking for a motivated and highly organised Operations Coordinator to join our thriving engineering firm. The successful candidate will oversee all operational elements of our projects, which includes managing invoices and quotes, coordinating materials for various sites, generating supply reports, and supporting job planning. This individual will act as the primary liaison for clients and suppliers, fostering strong relationships and ensuring the effective execution of engineering initiatives. The role demands a self-sufficient and proactive person who can quickly adapt to the work environment.


Key Responsibilities:
Invoice and Quote Management:
  • Accurately process and oversee invoices and quotes.
  • Maintain financial documentation and ensure prompt payment and receipt.

Material Coordination:
  • Organise and manage materials needed for various projects.
  • Guarantee timely delivery and availability of materials to avoid project interruptions.

Supply Reporting and Data Management:
  • Develop and maintain comprehensive supply reports.
  • Monitor inventory levels and update the system as necessary.

Client and Supplier Engagement:
  • Effectively communicate with clients and suppliers.
  • Establish and nurture strong relationships to ensure seamless project execution.

Job Planning and Coordination:
  • Assist in planning jobs for the engineering team, including scheduling and resource distribution.
  • Prepare and manage job specifications, ensuring clarity and accuracy in all details.

Subcontractor Management:
  • Identify when subcontractors, such as electricians, are required.
  • Facilitate hiring and coordination to meet project needs.

Engineer Scheduling:
  • Plan and organise the engineers' workload effectively.
  • Oversee task allocation, ensuring alignment with project timelines and priorities.

Independent Operations:
  • Work independently to enhance operational efficiency.
  • Identify and implement process improvements to streamline overall workflow.

Education and Experience:
  • Prior experience in an operations or administrative capacity within an engineering or related field.
  • Experience in managing invoices, quotes, and job planning is essential.

Technical Skills:
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with project management software and tools is beneficial.

Professional Competencies:
  • Exceptional organisational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Capacity to build and maintain professional relationships.

Self-Motivated and Proactive:
  • Self-driven and capable of working autonomously.
  • Ability to take initiative and provide solutions with minimal oversight.

About Recra Consulting:

At RECRA, we are passionate about establishing and nurturing long-lasting relationships. We differentiate ourselves from other agencies by committing to work diligently, both during and outside of office hours, to proactively identify the best talent available. Our candidates define RECRA, and we ensure strong references for any candidates we represent, focusing on quality over quantity. We engage closely with our candidates, employing various interviewing techniques and relationship-building strategies to uncover what truly motivates them and what they seek in their next role. Our client relationships are built on honesty, transparency, and dedication, as we strive to fully understand the intricacies of their businesses and what makes them an attractive workplace.

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