Executive Assistant to Senior Medical Staff
3 weeks ago
Position Overview
Are you a detail-oriented and proactive individual?
We are seeking an executive assistant to join our dedicated team at University Hospitals Dorset NHS Foundation Trust, providing essential support to senior medical professionals within our geriatric care division.
Your role will involve collaborating with a secretarial team across multiple hospital locations, delivering high-quality assistance to patients, caregivers, healthcare providers, and various external organizations.
Ideal candidates will possess prior experience in an executive assistant capacity, a solid grasp of medical terminology, and the ability to thrive in a dynamic environment.
What We Offer:
- Enhanced annual leave benefits
- Comprehensive NHS pension plan
- Exclusive NHS discounts at numerous retailers
- Opportunities for professional development and training
- A supportive and inclusive team atmosphere
- Access to health and wellness resources
Location: Multiple hospital sites
Interview Process: To be confirmed
Key Responsibilities:
- Facilitate training and development for secretarial team members within the geriatric care division.
- Provide comprehensive executive support to senior medical staff and specialized nursing teams.
- Assist in managing clinical correspondence related to outpatient services.
- Generate letters and documentation as required by senior medical staff and nursing teams.
- Identify and communicate any potential gaps in clinical coverage to ensure service continuity.
- Oversee the management of canceled appointments, adhering to established protocols to minimize patient disruption.
- Maintain and update patient records within clinical systems.
- Organize and manage the archiving of clinical and administrative records in accordance with Trust policies.
Qualifications:
Essential:
- GCSE or equivalent qualifications in English and Mathematics
- Vocational level 3 or equivalent experience in a relevant field
Technical Skills:
Essential:
- Proficient in computer applications with experience in word processing
- Demonstrated skills in diary management
- Experience in audio typing
- Proficient in touch typing
- Ability to take minutes effectively
Experience:
Essential:
- Experience in a medical secretarial role
Desirable:
- Experience in NHS administration
Knowledge:
Essential:
- Familiarity with secretarial procedures
- Understanding of Microsoft Word
- Knowledge of medical terminology
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