Medical Administrator

2 months ago

Poole, Poole, United Kingdom University Hospitals Dorset Full time
Job Overview

This role is to manage the Medicine and Older Persons Services junior doctors rotas, ensuring smooth day-to-day service delivery.

The candidate will work alongside other Rota Coordinators and a Rota Assistant to:

  • Create and implement compliant 24-hour rotas for Post Graduate doctors in training
  • Act as Rota Co-ordinator across areas of responsibility, taking full responsibility for decision-making on a day-to-day basis
  • Be the point of contact for all enquiries concerning on-call rotas, annual leave, study leave, and sick leave
Main Duties

Responsibilities include:

  • Recording doctor annual/study/sick leave and escalating to relevant Clinical Directors, Managers, or consultants as necessary
  • Ensuring the on-call consultant rota is always up to date
  • Attending Clinical Leads meetings to present staffing reports
  • Cross-covering other Rota Coordinators due to annual/sick leave across the Medical & OPS care group
  • Line managing the Band 4 Rota Coordinators
Key Responsibilities

Key responsibilities include:

  • Developing and maintaining compliant ward cover and on-call junior staffing rotas across the Medical Care Group
  • Making decisions regarding rotas on a day-to-day basis
  • Being a point of contact for all enquiries concerning medical staffing, including coordination of annual leave, study leave, sick leave, and budgetary issues
  • Identifying when issues or decisions need to be escalated to Clinical Leads/Directors, a Manager, or Consultant
Person Specification

The ideal candidate will have:

  • Knowledge of NHS Policies and Procedures relating to medical staff and admin/sec staff
  • Qualifications in Management/Leadership or equivalent knowledge and experience of administrative duties in an NHS environment
  • Demonstrable experience in rota development and administration to a high level
  • Technical skills in word processing, spreadsheets, and databases

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