Administrative Support Specialist for Governance and Projects

6 days ago

Southampton, Southampton, United Kingdom Utility People Full time

**Job Summary**

We are seeking an experienced Governance and Projects Administrator to join our team at Utility People. As an Interim Governance and Projects Administrator, you will provide administrative support to the Market Governance Team, ensuring the successful delivery of projects and programs.

**Key Responsibilities:**

  • Manage the Panel Secretariat calendar and inbox, coordinating event logistics and ensuring seamless communication with stakeholders.
  • Support the Market Governance Team in achieving project goals, including creating plans, measuring progress, and tracking activities using project management boards.
  • Prepare project update meeting documents, review action items, and ensure timely closure.
  • Develop and share to-do lists, prioritizing tasks and assigning responsibilities to team members.
  • Coordinate market governance and program meetings, including agenda planning, timing, and action item tracking, with a focus on producing clear and concise minutes.
  • Review and update market governance sections of the company website, ensuring timely publication of meeting documents.
  • Manage the purchase order system on behalf of the Market Governance Team.

**Personal Profile:**

  • Proven experience in providing administrative support to enable team members to effectively contribute to project delivery.
  • Proactive and positive approach with a can-do attitude, able to work independently and as part of a team.
  • Strong computer skills, with proficiency in Microsoft Office, including PowerPoint, Word, Excel, and SharePoint.
  • Excellent forward-planning skills and confident communication abilities, with the capacity to effectively manage diaries of internal and external stakeholders.
  • Ability to multitask and manage priorities, with a focus on delivering high-quality results.
  • Initiative and the ability to work well independently, as well as in a team environment.

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