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Administrative Support Specialist

2 months ago

Southampton, Southampton, United Kingdom Office Angels, UK Full time

Our client is looking for an Administrative Support Specialist to deliver vital administrative assistance to our team members.


If you possess strong organisational skills, attention to detail, and a desire to contribute positively to a collaborative environment, this role is an excellent fit for you.


Key Responsibilities:

  • Accurately process engineers' timesheets to ensure timely invoicing and payroll calculations.
  • Oversee inventory levels and initiate orders for necessary supplies, seeking discounts and cost efficiencies whenever feasible.
  • Generate supplier purchase orders while adhering to budgetary guidelines, ensuring that procurement stays within financial limits.
  • Handle order processing in accordance with our goods receipt procedures, ensuring precise alignment of purchase orders, delivery notes, and invoices.
  • Manage the return of parts, including generating return notes and confirming receipt of credit notes.
  • Liaise with the Operations Team regarding the arrival of parts or any potential sourcing challenges for projects and engineers.
  • Initiate new projects and sales orders, collaborating closely with the Sales team to guarantee accurate delivery documentation and project records.
  • Perform system administration duties, including updating information related to customers, projects, suppliers, and inventory.
  • Cultivate supplier relationships, including establishing credit accounts and conducting performance evaluations.
  • Stay informed about the company's Health, Safety, and Environmental (HSE) policies, reporting any breaches and assisting with the annual servicing of HSE equipment and personal protective equipment (PPE).
  • Distribute inquiries to the relevant sales manager and maintain the Enquiry Spreadsheet.
  • Remain knowledgeable about all ISO processes and ensure compliance in daily operations.
  • Undertake additional responsibilities as assigned by management, including participation in industry events and other Sales and Marketing initiatives.

Qualifications:

  • Demonstrated experience in an administrative support capacity.
  • High proficiency in Microsoft Office Suite.
  • Exceptional organisational and time management abilities.
  • Strong attention to detail.
  • Effective communication and collaboration skills with colleagues at all levels.
  • Familiarity with ISO procedures is advantageous.

Join a distinguished team and embark on a fulfilling journey with a company that prioritises quality, expertise, and innovation. As an Administrative Support Specialist, you will play a pivotal role in ensuring the smooth operation and success of our organisation.


Office Angels is an employment agency committed to equal opportunities, valuing expertise, energy, and enthusiasm in enhancing everyone's chance of participating in the workforce.


We respect and appreciate individuals from diverse backgrounds, including various ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. We achieve this by showcasing their talents, skills, and unique experiences in an inclusive environment that fosters growth.


If you require reasonable adjustments at any stage, please inform us, and we will be glad to assist you.


Office Angels operates as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this position, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement, detailing how we will use your information, is available on our website.