Library Services Operations Supervisor

3 weeks ago


Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

JOB TITLE

Library Operations Manager

LOCATION

Worcester

DEPARTMENT NAME

Library Services

DIVISION NAME

Worcester Polytechnic Institute - WPI

SUMMARY OF POSITION

The Library Operations Manager is responsible for ensuring optimal library operations, enhancing productivity, and fostering organizational effectiveness. This role is crucial in creating an environment that values trust, diversity, and inclusion for all library users and staff. The manager oversees the financial management of the library, ensuring compliance and negotiating advantageous purchases to maximize value for the institution, while managing a budget of approximately $5 million. Additionally, they lead the planning and execution of all capital projects related to library facilities, providing essential administrative, financial, and operational support for library events and staff travel.

WPI is dedicated to cultivating an inclusive workplace that values diversity. We encourage candidates who can contribute to our commitment to belonging, equity, diversity, and inclusion.

KEY RESPONSIBILITIES:

Financial Oversight and Procurement

Manage purchasing processes, finances, and accounts payable, ensuring best value for the university through effective vendor relationships.Maintain financial records in Workday, including invoice processing and expense report approvals.Conduct budget research and resolve billing issues while overseeing inventory management for library supplies.Create budget planning documents to support both capital and operational budget requests.

Capital Project Leadership

Lead the planning and implementation of building capital projects to improve the library environment.Coordinate work orders and vendor interactions to ensure timely project execution.Oversee maintenance needs in collaboration with custodial and facilities staff.Direct student employees in supporting building projects and maintaining a conducive library environment.

Organizational Development and Communication

Foster an environment of excellence and inclusion, managing sensitive information with discretion.Maintain comprehensive administrative records and oversee personnel operations.Support library communications, including announcements and stakeholder engagement.Provide administrative assistance to the University Librarian on confidential matters.

Event and Travel Coordination

Organize travel arrangements for library staff attending conferences and recruiting events.Coordinate library events, managing logistics such as venue preparation and catering.Act as the primary contact for external events held in library spaces, ensuring all needs are met.

Technology and Operations Support

Collaborate with IT to specify and procure necessary technology equipment.Maintain records of technology usage and oversee operational forms related to library functions.

Community Engagement and Professional Development

Engage with library users, providing direct services and informed referrals.Participate in collaborative programs and contribute to strategic initiatives within the library and university.Commit to professional growth through learning, service, and research activities.

QUALIFICATIONS:

Bachelor's degree required.Minimum of 5 years of relevant experience.

This position offers a competitive salary, with consideration given to experience, education, and skills.

WPI is an Equal Opportunity Employer committed to increasing workplace diversity. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.



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