Library Services Operations Supervisor
3 weeks ago
JOB TITLE
Library Operations ManagerLOCATION
WorcesterDEPARTMENT NAME
Library ServicesDIVISION NAME
Worcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARY
The Library Operations Manager is responsible for ensuring outstanding library functionality, productivity, and organizational efficiency, fostering an atmosphere of trust, diversity, and inclusion for all library users and staff. This role entails overseeing the financial management and compliance of the library, negotiating advantageous purchases for the institution, and managing a budget of approximately $5 million. The manager will also lead the planning, coordination, and execution of all capital projects related to library facilities. Additionally, they will provide administrative, financial, and operational support for library events and staff travel, serving as the primary liaison for communication with university partners utilizing library spaces.WPI is dedicated to cultivating an inclusive workplace that values diversity. We encourage candidates who can contribute to our commitment to belonging, equity, diversity, and inclusion.
JOB DESCRIPTION
Key Responsibilities:
Financial Oversight and Procurement Management
Oversees purchasing, financial transactions, and accounts payable processesNegotiates advantageous contracts with vendors to ensure high-quality servicesManages financial records within Workday, including invoice processing and expense approvalsConducts budget research and resolves billing issuesMaintains inventory of library supplies and prepares budget planning documentsCapital Project Leadership
Leads the planning and execution of building capital projects to enhance library facilitiesCoordinates work orders and vendor communications for maintenance and upgradesSupervises student employees involved in library projectsOrganizational Development and Communication
Fosters an environment of excellence and inclusion within the libraryMaintains administrative records and oversees personnel operationsSupports library communications, including announcements and newslettersProvides logistical support for library visitors and stakeholdersAssists the University Librarian with confidential administrative tasksEvent and Travel Coordination
Plans travel arrangements for library staff attending conferences and recruitment eventsCoordinates logistics for library events, including venue preparation and cateringManages external event space usage within the libraryTechnology and Operations Support
Collaborates with IT to specify and procure technology equipmentMaintains records of technology resources and processes operational formsCommunity Engagement and Professional Development
Engages with library users and participates in outreach initiativesContributes to WPI committees and strategic initiativesParticipates in professional development activities and community serviceQualifications:
Bachelor's Degree requiredMinimum of 5 years of relevant experienceThis position offers a competitive salary, with consideration given to the candidate's experience, education, and skills.
WPI is an Equal Opportunity Employer committed to increasing workplace diversity. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.
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