Executive Assistant
7 days ago
Job Title: Executive Assistant
Job Type: Full-time
Company: TalentYard Ltd
About the Role:
We are seeking a highly skilled and experienced Executive Assistant to join our team. As a key member of our organization, you will provide administrative support to our Director and contribute to the smooth operation of our business.
Responsibilities:
- Administrative Support: Provide exceptional administrative support to our Director, including diary management, travel coordination, and presentation creation.
- Communication: Act as the first point of contact for our business, handling all enquiries, correspondence, and phone calls.
- Financial Management: Manage our quarterly bookkeeping, ensuring timely delivery of accurate VAT Returns and yearly Company Accounts.
- Client Management: Oversee client billing and contracting, including tracking obligations.
- General Administration: Maintain accurate records, procedures, and policies, ensuring our business remains compliant.
- Team Management: Supervise our team, ensuring the smooth day-to-day running of our business.
- Human Resources: Assist with recruitment, performance management, and staff reviews, ensuring our business remains compliant on all required HR matters.
- Supplier Management: Manage relationships, contracts, and troubleshooting with company suppliers and service providers.
- Office Management: Maintain our office facilities, including IT and telecoms troubleshooting.
- Project Support: Provide back-up project support to our team, ensuring all deadlines are met.
- Database Management: Manage databases and filing systems.
- Procedure Implementation: Implement and maintain procedures and administrative systems.
- Liaison: Liaise with staff, suppliers, and clients.
- Expense Management: Collate and file expenses.
- Research: Conduct research on behalf of our team.
- Support: Support our Director in all areas of our business.
- Collaboration: Work collaboratively with our press assistant and junior and senior publicists.
- Stakeholder Management: Assist to manage relationships with key external stakeholders and brand partners.
- Media Enquiries: Act as a point of contact for media enquiries.
Requirements:
We are looking for a candidate with solid PA experience, ideally within a creative business or startup, and experience working autonomously. You must be able to work collaboratively as part of a team and have excellent communication and organizational skills.
Salary: Up to £50,000 depending on experience. We would consider offering a hybrid setup.
Working Hours: 9:30-5:30pm.
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