Rota Administrator

4 weeks ago

Huntingdon, Cambridgeshire, United Kingdom North West Anglia NHS Foundation Trust Full time

Position Overview

The Rota Administrator role is situated within the General Surgery & Urology Clinical Business Unit (CBU) and is essential for delivering a professional and supportive rota management service. The individual in this position will oversee the organization and administration of medical staff rotas, ensuring that high-quality patient care is maintained through the effective scheduling of Consultants and Junior Doctors. This includes addressing rota gaps by utilizing both internal and external medical professionals, proactively identifying potential issues, and resolving them systematically.

As the primary rota contact for the CBU, it is crucial to maintain comprehensive oversight of all Consultant and Junior Medical Staff rota templates, implementing necessary adjustments as required. The role necessitates close collaboration with Consultants, Junior Doctors, Clinical Leads, Clinical Directors, management teams, Medical Personnel, and the Medical and Dental Education Department, making strong communication skills vital.

Key Responsibilities

- Manage the administration and communication of rotas for Consultants and populate rotas for Junior Doctors across designated specialties, serving as the main point of contact for Junior Doctors within the division.

- Provide daily rota support for both Consultants and Junior Doctors within the General Surgery & Urology department.

- Communicate effectively and diplomatically with all medical staff to ensure adequate coverage for all aspects of the General Surgery & Urology CBU at all times. This includes coordinating all Consultants and Junior Doctor annual and study leave in accordance with Trust Policy, ensuring service needs are met, and arranging cover at short notice for unexpected absences.

- Address sensitive matters, such as sickness absence and compassionate leave, in a timely manner with the Clinical Lead and Clinical Supervisor.

- Implement all departmental rotas in compliance with the Working Time Directive and the New Junior Doctors Contract as established by the Divisional Directors and Medical Workforce.

About Our Organization

We are committed to promoting diversity and inclusivity within our workforce and encourage applications from individuals of all backgrounds, particularly those from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as candidates from our local area.

In our effort to support our employees, we offer a variety of benefits, including:

  • Generous annual leave starting at 27 days, increasing to 29 days after five years of service and 33 days after ten years of service, in addition to national Bank Holidays (pro-rata for part-time staff);
  • Membership in the NHS Pension Scheme;
  • Flexible working arrangements;
  • Enhanced pay rates for unsociable hours, including night shifts, weekends, and bank holidays;
  • Opportunities for professional development and training to advance your career;
  • Wellbeing initiatives and activities to foster a healthy work environment;
  • Access to in-house physiotherapy services;
  • On-site canteens providing subsidized meals;
  • Subsidized staff parking (currently free);
  • Complimentary Stagecoach Bus Travel to and from work within designated areas.

We strive to cultivate a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us in making a positive impact in our community.

Job Responsibilities

For a comprehensive overview of the role, please refer to the attached job description. Alternatively, you may contact us to arrange an informal visit to meet the team.

Person Specification

Education and Qualifications

Essential

  • Good general education, preferably with English Language at GCSE level (or equivalent).

Experience

Essential

  • Previous administrative experience.
  • Experience in managing or organizing a team.

Desirable

  • Familiarity with rota management.
  • Experience working within the NHS.

Personal Qualities

Essential

  • Flexibility and responsiveness to change.
  • Self-motivated and capable of working independently.
  • Ability to handle confidential and sensitive information.

Key Skills/Abilities

Essential

  • Proficient in the use of Microsoft Office applications.
  • Strong written and verbal communication skills.
  • Ability to adhere to established policies and procedures.
  • Demonstrated ability to work effectively in a team as well as independently.

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