Veterinary Team Administrator

6 months ago

Huntingdon, United Kingdom Cromwell Vets Huntingdon Full time

**Veterinary Team Administrator**

**Salary**:28,246.00 Annual (Prorated: 17,653.75)**

**Location: Cromwell Vets, Huntingdon**

**Job Type: Permanent, Part-time**

**Hours: 20-25 hours per week.**

**Shift Pattern**:5 days per week, 8:00-13:00 (Some flexibility)**

Are you a talented administrator with a passion for excellence? Cromwell Veterinary Practice has the perfect opportunity for you

We're seeking individuals who are dedicated to delivering exceptional service and providing invaluable administrative support to our Clinical Directors and Practice Manager.

**Role and Responsibilities**
- Produce accurate and timely rotas for Veterinary Surgeons to ensure consistent provision of veterinary services across all sites during weekdays, weekends and Out of Hours.
- Utilise opportunities within the rota to support growth and development of Veterinary Surgeons particularly those on the Linnaeus Graduate Development Programme or Early Careers Programme.
- Maintain accurate record of staff absence and holiday for payroll reporting.
- Liase with locum vets and locum agencies to provide sufficient veterinary cover for holiday or periods of vet shortages.
- Review CV’s and skills matrix for locum vets (in collaboration with Clinical Directors) to ensure locum vets are sufficiently skilled to maintain high clinical standards.
- Maintain database with contact information for all veterinary locums and agencies.
- Ensure rota is accurately inputted onto Practice Management System.
- Book team meetings and manage diary booking accordingly.

**Key Responsibilities**
- Ensure adequate number of Veterinary Surgeons available on rota to maintain provision of Veterinary services.
- Use own initiative to manage any potential reduction in vet numbers.
- Maintain accurate record of locum use and support SLT to work within budgeted locum spend.
- Provide administrative support to Senior Leadership Team.

**Essential Skills, Knowledge and Experience**
- Previous experience within a Veterinary Practice environment.
- Excellent communication skills, both verbal and written.
- Ability to work at a fast working pace under pressure along with lone working and managing own workload.
- Professional approach to work.
- Excellent administration, organisational and time management skills with excellent attention to detail.
- Excellent IT skills - Microsoft (Outlook, Word and Excel, Teams).

**Benefits**
- 5 weeks holiday + bank holidays + Birthday Leave
- Career progression opportunities
- Staff discount schemes
- Life Assurance
- Enhanced sickness pay
- Enhanced equal family leave
- Employer contribution pension scheme
- Wellness program including:

- Employee assistance program
- Eyecare voucher scheme
- Free annual Flu jab
- Cycle to work scheme
- Recruitment referral reward scheme

**About Us**

Established over 100 years ago, Cromwell Vets offer primary care services for small animals within the county of Cambridgeshire.

We provide a comprehensive diagnostics service as well as a 24-hour emergency care service that is available 365 day of the year to care of our patients at any time.

Our team is immensely proud of their work and keeping up with the heritage of caring for Cambridgeshire’s loveable pets.

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