Area Administrator

1 day ago

Bury St, Suffolk, United Kingdom Mencap Full time

Job Advert

Area Administrator: Bury St Edmunds (DC)

We are seeking a highly skilled and dedicated administrator to join our team on a part-time (2-days per week) temporary 6-month basis, with the possibility of extending or making permanent. The ideal candidate will share our values and provide day-to-day administrative support to our management teams, with a passion for developing digital ways of working.

The role will primarily be based at our Drummond Court office in Bury St Edmunds, with the option to work from home occasionally when required. The successful candidate will be able to work in a fast-paced administrative environment, managing multiple tasks simultaneously. They will be self-motivated, with excellent verbal and written communication skills, and proficient in Microsoft Office packages.

Please ensure you meet the following requirements before applying:

• Two years' previous proven administration experience

• Excellent typing and computer skills in all Microsoft Office packages

• Proven experience of minute taking and verbal dictation

• Office organisation/management experience, including archiving

• Proven experience of drafting letters and reports in line with company policy

• Proven experience of supporting a management team or equivalent

• Willing/able to occasionally travel to other locations to support with minute taking or other tasks, although some are done over MS Teams.

Additional responsibilities include:

• Answering email/telephone queries

• Ordering PPE & Stationary

• Ordering adhoc items

• Taking minutes at meetings/hearings

• Processing invoices

Data collation & reporting

• Processing staff ID badges

• Carrying out pre-employment checks for new staff – DBS checks, ensuring we have the correct ID & RTW documents, chasing references and issuing e-visa documents etc.

• Processing staff DBS renewals (where applicable)

• Scheduling, finalising & updating the Manager On-Call Rota

• Formatting & sending letters

• Post: parcels/letters

• Booking meeting rooms/hotel accommodation/train tickets

• Booking events/days out for PWS

• Assist & support in digital file management

• Office archiving

• Covering AA colleague's AL/Sickness

• All roles are subject to suitable references.

Benefits

Joining Mencap can be the continuation of a fantastic career for you. Upon joining, you will also be able to access our wide range of benefits packages, which can be accessed through our 'Mencap Extras' portal.

In addition, you will also be able to access a number of development opportunities delivered by our award-winning Learning & Development team. If you are looking for that next exciting challenge and the opportunity to develop and shape the next stage of your career, we would love to hear from you.

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