Healthcare Administrative Assistant

3 weeks ago

Billericay, Essex, United Kingdom The Billericay Medical Practice Full time
About the Role

The Billericay Medical Practice is seeking a dedicated medical secretary to support our dynamic practice team on a part-time basis, working 28 hours per week from Tuesday to Friday.

The primary function of this role is to deliver comprehensive secretarial assistance to the practice manager, physicians, and healthcare professionals. This includes tasks such as word processing, audio transcription, and various clerical responsibilities.

Main Responsibilities
  • Provide efficient typing and word processing services for healthcare providers as needed.
  • Support the practice manager with all clerical and administrative tasks.
  • Schedule appointments, manage bookings, and facilitate admissions as required.
  • Establish and maintain organized filing and administrative systems for easy access to information.
  • Retrieve medical records and assist in completing medical and insurance documentation.
  • Organize patient records and correspondence within medical files.
  • Handle incoming and outgoing telephone communications.
  • Maintain the clinic's computer system with accuracy and security.
  • Assist in compiling statistics and information as necessary.
  • Provide coverage for secretarial team members during absences.
  • Ensure adequate supplies of office materials are maintained.
  • Assist in summarizing patient medical records.

For further details, please refer to the attached job description.

About the Candidate

We are looking for an organized individual who thrives in a diverse and engaging role.

Key Criteria
  • Previous experience in a similar role.
  • Experience in a clinical setting.
  • Familiarity with the SystmOne clinical system is preferred.
  • Proficient typing skills.
  • Experience interacting with the public and patients.
Additional Skills
  • Understanding and adherence to confidentiality requirements.
  • Ability to work independently and prioritize tasks effectively.
  • Capability to collaborate within a multi-skilled team.
  • Ability to perform under pressure.
  • Adaptability to changing environments.
  • Proactive approach to problem-solving.
About Us

The Billericay Medical Practice is a prominent GP training facility serving a diverse patient population. With a consistent CQC rating of 'good', we offer a comprehensive range of healthcare services.

Disclosure and Barring Service Check

This position is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, necessitating a Disclosure submission to the Disclosure and Barring Service to check for any prior criminal convictions.

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