Inventory Coordinator

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Menzies Aviation Full time

About the Role

Menzies Aviation is seeking a highly organized and detail-oriented Inventory Coordinator to join our team. As an Inventory Coordinator, you will play a critical role in ensuring the accurate and timely receipt of fuel into our system, as well as the reconciliation of fuel inventory accounts.

Key Responsibilities

  • Compile and sort documents, such as truck sheets, fuel tickets, and unit physical reports, to substantiate business transactions.
  • Perform a lead role in timely and accurate receipt of fuel into FIMS, entering daily ending inventories, and generating close reports.
  • Key transactions into FIMS and reconcile QT transactions and reports.
  • Verify and post details of business transactions, such as product receipts and disbursements.
  • Compute and record variances and post adjustments to inventory accounts.
  • Reconcile inventory accounts.
  • Interface with external customers and vendors regarding fuel transactions.
  • Interface with internal department managers and supervisors to verify daily operations and transactions.
  • Perform all tasks associated with accounts payable, maintaining vendor files, processing invoices, and entering into the billing system for prompt payment.
  • Maintain account billing files.
  • Handles accounts receivable transactions and maintains accurate accounting.
  • Accuracy of fuel ticket entry, with no re-entry required and no unaccounted variances.
  • Entry of fuel BOL receipts completed according to local deadlines.
  • Perform other duties as assigned.

Customer and Stakeholder Interaction

  • Coordinate with IP agents to ensure fuel tickets are collected and ready to be entered on-time.
  • Coordinate with the Accounting Manager and Operations Manager to ensure fuel BOL receipts and fuel farm-related paperwork is collected and processed.
  • Coordinate with the Accounting Manager with regard to any non-finance activity and ensuring coverage of activity is available during planned absences.
  • Assist responding to fuel-related queries from customers.
  • Assist with monthly billing activities, including balancing the gallons for all customers, and reconciling the monthly billing to the M&O customers.
  • Enter all invoices into the billing system, and distribution to the customers.
  • Review all fuel entries weekly to ensure data is accurate.
  • Weekly (if not more frequent) balancing with customers.
  • Relationship maintained with key station operations staff, ensuring smooth information flow.
  • Continual improvement in collection of fuel-tickets and reduced level of follow-ups required.
  • Ensure month-end is completed timely and with utmost accuracy. This includes journal entries, review of customer flights and inventory, completing final balancing, and report submission.

Leadership and Teamwork

  • Provide support to station operations staff by being proactive in assisting with ad-hoc duties as time permits.
  • Coverage of finance activity at station is maintained year-round.
  • Feedback from Accounting Manager
  • Feedback from Corporate Accounting Manager.

Essential Duties and Responsibilities

  • Comply with attendance/tardiness standards.
  • Effectively communicate with station and corporate personnel.
  • Receiving fuel orders into FIMS.
  • Coordinating the collection and collation of fuel tickets and fuel farm paperwork and ensure entry is timely and accurate.
  • Entering fuel tickets into FIMS.
  • Entering daily ending inventories into FIMS and reconciling all fuel farm-related transactions.
  • Generating daily fuel close reports.
  • Reconciling and resolving variances in FIMS.
  • Assist with ensuring accurate billing of customer by established deadline.
  • Property code and verify accounts payable.
  • Maintain accounts payable PO log.
  • Reconcile as needed with customers.
  • Assist with fuel scheduling for all terminals/lines within the DFW fuel system.
  • Miscellaneous non-finance activities, including administrative support.

Qualifications

  • Must be 18 years of age or older.
  • High school diploma or General Education degree (GED) required with related experience and/or training preferred.
  • Ability to proficiently read, write, and speak English.
  • Ability to read and comprehend instructions, short correspondence, and memos.
  • Ability to write correspondence.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Proficient in computer and 10-key skills.
  • Ability to work with figures rapidly and accurately.
  • Ability to data-input rapidly and with accuracy and ability to self-review work.
  • Ability to self-motivate and manage and prioritize workload.
  • Ability to work independently and solve complex issues.
  • Ability to understand abstract concepts.
  • Ability to subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent.
  • Expert in using Microsoft Office (Excel, Word) preferred.
  • Experience with FIMS preferred but not required.
  • Possess and maintain valid US driver's license.
  • Pass pre-employment drug screen and all pre-employment testing.
  • Pass FBI background and obtain US Customs Seal.
  • Must be comfortable lifting 25 lbs occasionally.

Knowledge, Skills, and Abilities

  • Ability to learn quickly.
  • Ability to understand and carry out oral and written instructions and request clarification when needed.
  • Strong interpersonal skills.
  • Ability to work as part of a team.
  • Ability to build relationships.

Benefits

  • $23/hour.
  • Advancement Opportunities to Supervisor and Manager.
  • Opportunities for Leadership Training Programs.
  • Health, Dental, Vision, 401K.
  • Life and Short-Term Disability Insurance.
  • Paid Training.
  • Uniform Provided.

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