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Inventory Coordinator

2 months ago

Edinburgh, Edinburgh, United Kingdom Menzies Aviation Full time

Job Summary

Menzies Aviation is seeking a highly organized and detail-oriented Inventory Clerk to join our team. As an Inventory Clerk, you will be responsible for ensuring the accurate and timely receipt of fuel into our system, as well as maintaining accurate inventory records.

Key Responsibilities

  • Compile and sort documents, such as truck sheets, fuel tickets, and unit physical reports, to substantiate business transactions.
  • Perform a lead role in timely and accurate receipt of fuel into FIMS, entering daily ending inventories, and generating close reports.
  • Key transactions into FIMS and reconcile QT transactions and reports.
  • Verify and post details of business transactions, such as product receipts and disbursements.
  • Compute and record variances and post adjustments to inventory accounts.
  • Reconcile inventory accounts.
  • Interface with external customers and vendors regarding fuel transactions.
  • Interface with internal department managers and supervisors to verify daily operations and transactions.
  • Perform all tasks associated with accounts payable, maintaining vendor files, processing invoices, and entering into the billing system for prompt payment.
  • Maintain account billing files.
  • Handles accounts receivable transactions and maintains accurate accounting.
  • Accuracy of fuel ticket entry, with no re-entry required and no unaccounted variances.
  • Entry of fuel BOL receipts completed according to local deadlines.
  • Perform other duties as assigned.

Customers and Stakeholders

  • Coordinate with IP agents to ensure fuel tickets are collected and ready to be entered on-time.
  • Coordinate with the Accounting Manager and Operations Manager to ensure fuel BOL receipts and fuel farm-related paperwork is collected and processed.
  • Coordinate with the Accounting Manager with regard to any non-finance activity and ensuring coverage of activity is available during planned absences.
  • Assist responding to fuel-related queries from customers.
  • Assist with monthly billing activities, including balancing the gallons for all customers, and reconciling the monthly billing to the M&O customers.
  • Enter all invoices into the billing system, and distribution to the customers.
  • Review all fuel entries weekly to ensure data is accurate.
  • Weekly (if not more frequent) balancing with customers.
  • Relationship maintained with key station operations staff, ensuring smooth information flow.
  • Continual improvement in collection of fuel-tickets and reduced level of follow-ups required.
  • Ensure month-end is completed timely and with utmost accuracy, including journal entries, review of customer flights and inventory, completing final balancing, and report submission.

Leadership and Teamwork

  • Provide support to station operations staff by being proactive in assisting with ad-hoc duties as time permits.
  • Coverage of finance activity at station is maintained year-round.
  • Feedback from Accounting Manager.
  • Feedback from Corporate Accounting Manager.

Essential Duties and Responsibilities

May include the following other duties may be assigned:

  • Comply with attendance/tardiness standards.
  • Effectively communicate with station and corporate personnel.
  • Receiving fuel orders into FIMS.
  • Coordinating the collection and collation of fuel tickets and fuel farm paperwork and ensure entry is timely and accurate.
  • Entering fuel tickets into FIMS.
  • Entering daily ending inventories into FIMS and reconciling all fuel farm-related transactions.
  • Generating daily fuel close reports.
  • Reconciling and resolving variances in FIMS.
  • Assist with ensuring accurate billing of customer by established deadline.
  • Property code and verify accounts payable.
  • Maintain accounts payable PO log.
  • Reconcile as needed with customers.
  • Assist with fuel scheduling for all terminals/lines within the DFW fuel system.
  • Miscellaneous non-finance activities, including administrative support.

Qualifications

  • Must be 18 years of age or older.
  • High school diploma or General Education degree (GED) required with related experience and/or training preferred.
  • Ability to proficiently read, write, and speak English.
  • Ability to read and comprehend instructions, short correspondence, and memos.
  • Ability to write correspondence.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Proficient in computer and 10-key skills.
  • Ability to work with figures rapidly and accurately.
  • Ability to data-input rapidly and with accuracy and ability to self-review work.
  • Ability to self-motivate and manage and prioritize workload.
  • Ability to work independently and solve complex issues.
  • Ability to understand abstract concepts.
  • Ability to subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent.
  • Expert in using Microsoft Office (Excel, Word) preferred.
  • Experience with FIMS preferred but not required.
  • Possess and maintain valid US driver's license.
  • Pass pre-employment drug screen and all pre-employment testing.
  • Pass FBI background and obtain US Customs Seal.
  • Must be comfortable lifting 25 lbs occasionally.

Knowledge, Skills, and Abilities

  • Ability to learn quickly.
  • Ability to understand and carry out oral and written instructions and request clarification when needed.
  • Strong interpersonal skills.
  • Ability to work as part of a team.
  • Ability to build relationships.

Benefits

  • $23/hour.
  • Advancement Opportunities to Supervisor and Manager.
  • Opportunities for Leadership Training Programs.
  • Health, Dental, Vision, 401K.
  • Life and Short-Term Disability Insurance.
  • Paid Training.
  • Uniform Provided.