Inventory Coordinator
1 week ago
Job Details
Description
Key Responsibilities
- Manage fuel inventory and ensure accurate receipt of fuel into FIMS, entering daily ending inventories and generating close reports.
- Perform a lead role in timely and accurate processing of fuel transactions, including key transactions into FIMS and reconciliation of QT transactions and reports.
- Verify and post details of business transactions, such as product receipts and disbursements, and compute and record variances and post adjustments to inventory accounts.
- Reconcile inventory accounts and interface with external customers and vendors regarding fuel transactions.
- Interface with internal department managers and supervisors to verify daily operations and transactions.
- Perform all tasks associated with accounts payable, maintaining vendor files, processing invoices and entering into the billing system for prompt payment.
- Maintain account billing files and handle accounts receivable transactions and maintain accurate accounting.
- Ensure accuracy of fuel ticket entry, with no re-entry required and no unaccounted variances.
- Enter fuel BOL receipts completed according to local deadlines.
- Perform other duties as assigned.
Customers and Stakeholders
- Coordinate with IP agents to ensure fuel tickets are collected and ready to be entered on-time, following up in instances of missed or illegible tickets and ensuring fuel staff understand the importance of timely and legible submission of tickets.
- Coordinate with the Accounting Manager and Operations Manager to ensure fuel BOL receipts, and fuel farm related paperwork is collected and processed.
- Coordinate with the Accounting Manager with regard to any non-finance activity and ensuring coverage of activity is available during planned absences.
- Assist responding to fuel related queries from customers.
- Assist with monthly billing activities, including balancing the gallons for all customers, and reconciling the monthly billing to the M&O customers.
- Enter all invoices into billing system, and distribution to the customers.
- Review all fuel entries weekly to ensure data is accurate.
- Weekly (if not more frequent) balancing with customers.
- Relationship maintained with key station operations staff, ensuring smooth information flow.
- Continual improvement in collection of fuel-tickets and reduced level of follow-ups required.
- Ensure month end is completed timely and with the utmost accuracy, including journal entries, review of customer flights and inventory, completing final balancing and report submission.
Leadership and Teamwork
- Provide support to station operations staff by being proactive in assisting with ad-hoc duties as time permits.
- Coverage of finance activity at station is maintained year-round.
- Feedback from Accounting Manager
- Feedback from Corporate Accounting Manager.
Essential Duties and Responsibilities
May include the following other duties may be assigned:
- Comply with attendance/tardiness standards
- Effectively communicate with station and corporate personnel
- Receiving fuel orders into FIMS
- Coordinating the collection and collation of fuel tickets and fuel farm paperwork and ensure entry is timely accurate.
- Entering fuel tickets into FIMS
- Entering daily ending inventories into FIMS & reconciling all fuel farm related transactions.
- Generating daily fuel close reports
- Reconciling and resolving variances in FIMS.
- Assist with ensuring accurate billing of customer by established deadline.
- Property code and verify accounts payable
- Maintain accounts payable PO log.
- Reconcile as needed with customers.
- Assist with fuel scheduling for all terminals/lines within the DFW fuel system
- Miscellaneous non-finance activities, including administrative support.
Qualifications
- Must be 18 years of age or older
- High school diploma or General Education degree (GED) required with related experience and/or training preferred.
- Ability to proficiently read, write and speak English
- Ability to read and comprehend instructions, short correspondence, and memos.
- Ability to write correspondence.
- Ability to effectively present information in one-on-one and small group situation to customers, clients, and other employees of the organization.
- Proficient in computer and 10 key skills.
- Ability to work with figures rapidly and accurately.
- Ability to data-input rapidly and with accuracy and ability to self-review work.
- Ability to self-motivate and manage and prioritize workload.
- Ability to work independently and solve complex issues.
- Ability to understand abstract concepts
- Ability to subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent.
- Expert in using Microsoft Office (Excel, Word) preferred.
- Experience with FIMS preferred but not required.
- Possess and maintain valid US driver's license
- Pass pre-employment drug screen and all pre-employment testing
- Pass FBI background and obtain US Customs Seal
- Must be comfortable lifting 25 lbs occasionally
Knowledge, Skills and Abilities
- Ability to learn quickly
- Ability to understand and carry out oral and written instructions and request clarification when needed
- Strong interpersonal skills
- Ability to work as part of a team
- Ability to build relationships
Benefits
- $23/hour
- Advancement Opportunities to Supervisor and Manager
- Opportunities for Leadership Training Programs
- Health, Dental, Vision, 401K
- Life and Short-Term Disability Insurance
- Paid Training
- Uniform Provided
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