Executive Assistant to the Diocesan Secretary
2 weeks ago
We are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas. The successful candidate will be responsible for providing high-level administrative support, managing the Diocesan Secretary's office, and ensuring the efficient operation of the Diocesan Office.
Key Responsibilities- Provide administrative support to the Diocesan Secretary, including diary management, correspondence, and administration.
- Manage the Diocesan Secretary's office, ensuring efficiency and the full range of secretarial and support services.
- Liaise with Bishops' and Archdeacons' offices, and with Ely Cathedral.
- Support the work of the Diocesan Synod, its Boards and Committees, attending agenda planning meetings as required.
- Manage the administration of Synodical elections, membership, and committees.
- Act as Clerk for Diocesan Synod and Bishop's Council, plus sensitive and confidential meetings.
- Line manage Administrative Assistant and Database Officer.
- Analyse data, research for, and prepare reports.
- Work closely with Diocesan HR consultants and Diocesan GDPR consultants.
- Organise and administer all-staff events.
- Maintain confidential staff records on BrightHR.
- Coordinate staff appraisals.
- Organise staff induction process for new staff members.
- Prepare the Annual Calendar of Meetings.
- Maintain public relations with key stakeholders, internal and external.
- Several years of relevant senior administrative/secretarial experience.
- Ability to manage a complex workload with minimal supervision.
- Ability to take initiative and a proactive approach to problem-solving.
- Excellent interpersonal skills and the ability to deal with people at all levels.
- Advanced knowledge of and competency with Microsoft Office, electronic meetings (Zoom and Microsoft Teams).
- Excellent planning and organising skills.
- Excellent verbal and written communication skills.
- Strong literacy and numeracy skills.
- Organised and methodical.
- Punctuality and reliability essential.
- Accuracy and attention to detail.
- Calm and professional disposition.
- Willing to accept responsibility and be front-facing.
- Clean driving licence and access to own transport.
- Experience in supporting and administering governing bodies.
- An understanding of, and an appreciation for, the Christian ethos and values.
- An understanding of the life and work of the Church of England.
- Degree or education beyond A levels or equivalent.
- Creative thinking and problem-solving skills.
- Salary: £32,000 (dependent on experience, negotiable for an exceptional candidate).
- Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday.
- Pension: Membership of The Church Workers Pension Fund (non-contributory).
- Employer: Ely Diocesan Board of Finance (EDBF).
- Location: Office based in the Ely area, with flexibility for some home working.
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob Title: Executive Assistant to the Diocesan SecretaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Diocesan Secretary in the Ely Diocesan Board of Finance.Key Responsibilities:Provide administrative support to the Diocesan Secretary, including diary management, correspondence, and...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob Title: Executive Assistant to the Diocesan SecretaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Diocesan Secretary in the Ely Diocesan Board of Finance.Key Responsibilities:Provide administrative support to the Diocesan Secretary, including diary management, correspondence, and...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob Title: Executive Assistant to the Diocesan SecretaryWe are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas.Key Responsibilities:Provide administrative support to the Diocesan Secretary, including diary management, correspondence, and administration.Manage the Diocesan Secretary's...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob Title: Executive Assistant to the Diocesan SecretaryWe are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas.Key Responsibilities:Provide administrative support to the Diocesan Secretary, including diary management, correspondence, and administration.Manage the Diocesan Secretary's...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob SummaryWe are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas. The successful candidate will be responsible for managing the Diocesan Secretary's office, ensuring efficiency and providing a full range of secretarial and support services.Key ResponsibilitiesSupport the administrative and...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob SummaryWe are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas. The successful candidate will be responsible for managing the Diocesan Secretary's office, ensuring efficiency and providing a full range of secretarial and support services.Key ResponsibilitiesSupport the administrative and...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Diocesan Secretary in the Ely Diocesan Board of Finance. The successful candidate will be responsible for managing the Diocesan Secretary's office, ensuring efficiency and providing a full range of secretarial and support services.Key...
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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Diocesan Secretary in the Ely Diocesan Board of Finance. The successful candidate will be responsible for managing the Diocesan Secretary's office, ensuring efficiency and providing a full range of secretarial and support services.Key...
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