Executive Assistant to the Diocesan Secretary

2 months ago

Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full time
Job Title: Executive Assistant to the Diocesan Secretary

We are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas.

Key Responsibilities:
  • Provide administrative support to the Diocesan Secretary, including diary management, correspondence, and administration.
  • Manage the Diocesan Secretary's office, ensuring efficiency and the full range of secretarial and support services.
  • Liaise with Bishops' and Archdeacons' offices, and with Ely Cathedral.
  • Support the work of the Diocesan Synod, its Boards and Committees, attending agenda planning meetings as required.
  • Manage the administration of Synodical elections, membership, and committees.
  • Act as Clerk for Diocesan Synod and Bishop's Council, plus sensitive and confidential meetings.
  • Line manage Administrative Assistant and Database Officer.
  • Analyse data, research for, and prepare reports.
  • Work closely with Diocesan HR consultants and GDPR consultants.
  • Organise and administer all-staff events.
  • Maintain confidential staff records on BrightHR.
  • Coordinate staff appraisals and organise staff induction process for new staff members.
  • Prepare the Annual Calendar of Meetings.
  • Maintain public relations with key stakeholders, internal and external.
Requirements:
  • Several years of relevant senior administrative/secretarial experience.
  • Ability to manage a complex workload with minimal supervision.
  • Ability to take initiative and a proactive approach to problem-solving.
  • Excellent interpersonal skills and the ability to deal with people at all levels.
  • Advanced knowledge of and competency with Microsoft Office, electronic meetings (Zoom and Microsoft Teams).
  • Excellent planning and organising skills.
  • Excellent verbal and written communication skills.
  • Strong literacy and numeracy skills.
  • Organised and methodical.
  • Punctuality and reliability essential.
  • Accuracy and attention to detail.
  • Calm and professional disposition.
  • Willing to accept responsibility and be front-facing.
  • Clean driving licence and access to own transport.
Desirable:
  • Experience in supporting and administering governing bodies.
  • An understanding of, and an appreciation for, the Christian ethos and values.
  • An understanding of the life and work of the Church of England.
  • Degree or education beyond A levels or equivalent.
  • Creative thinking and problem-solving skills.
Terms and Conditions:
  • Salary: £32,000 (dependent on experience, negotiable for an exceptional candidate).
  • Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday.
  • Pension: Membership of The Church Workers Pension Fund (non-contributory).
  • Employer: Ely Diocesan Board of Finance (EDBF).
  • Location: Office based in the Ely area, with flexibility for some home working.

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