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Executive Assistant to the Diocesan Secretary

2 months ago

Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full time
Job Summary

We are seeking an experienced and skilled Executive Assistant to support the Diocesan Secretary in all administrative areas. The successful candidate will be responsible for managing the Diocesan Secretary's office, ensuring efficiency and providing a full range of secretarial and support services.

Key Responsibilities
  • Support the administrative and operational functions of the Diocesan Office
  • Point of contact for Diocesan Secretary
  • Manage the Diocesan Secretary's office, including diary management, correspondence, and administration
  • Liaise with Bishops' and Archdeacons' offices, and with Ely Cathedral
  • Support the work of the Diocesan Synod, its Boards and Committees
  • Manage the administration of Synodical elections, membership, and committees
  • Act as Clerk for Diocesan Synod and Bishop's Council
  • Line management of Administrative Assistant and Database Officer
  • Analyse data, research, and prepare reports
  • Work closely with Diocesan HR and GDPR consultants
  • Organise and administer all-staff events
  • Maintain confidential staff records
  • Coordinate staff appraisals and induction process
  • Prepare the Annual Calendar of Meetings
  • Maintain public relations with key stakeholders
Requirements
  • Several years of relevant senior administrative/secretarial experience
  • Ability to manage a complex workload with minimal supervision
  • Ability to take initiative and problem-solve
  • Excellent interpersonal skills and ability to deal with people at all levels
  • Advanced knowledge of Microsoft Office and electronic meetings
  • Excellent planning and organising skills
  • Strong literacy and numeracy skills
  • Organised and methodical
  • Punctuality and reliability essential
  • Accuracy and attention to detail
  • Calm and professional disposition
  • Willing to accept responsibility and be front-facing
Desirable
  • Experience in supporting and administering governing bodies
  • Understanding of the Christian ethos and values
  • Understanding of the life and work of the Church of England
  • Degree or education beyond A levels or equivalent
  • Creative thinking and problem-solving skills
Terms and Conditions
  • Salary: £32,000 (dependent on experience, negotiable for an exceptional candidate)
  • Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday
  • Pension: Membership of The Church Workers Pension Fund (non-contributory)
  • Employer: Ely Diocesan Board of Finance (EDBF)
  • Location: Office based in the Ely area, with flexibility for some home working