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Operations Support Administrator

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Barton upon Humber, North Lincolnshire, United Kingdom Diocese of Ely Full time

The Ely Diocesan Board of Finance (EDBF) is seeking a dedicated Operations Support Administrator to provide essential administrative support to the Ordained Ministry Pathway Team.

This role plays a vital part in ensuring the smooth and efficient operation of the team, supporting candidates exploring their vocation within the Church.

  • Your Responsibilities:
  • Provide comprehensive administrative support to the Ordained Ministry Pathway Team, working closely with the Deputy Director of Mission and Ministry.
  • Manage the paperwork and scheduling for candidates throughout the discernment process, ensuring adherence to established procedures.
  • Facilitate a seamless transition for candidates as they progress through different stages of the pathway.
  • Organize and attend meetings, taking minutes as required, and provide general administrative support to ensure the team's effectiveness.
  • Handle incoming and outgoing correspondence efficiently and effectively.
  • Provide dedicated administrative support for yearly ordinations, including the Ordination service and pre-ordination retreat.
  • Perform any other duties deemed appropriate to the role as assigned.

Specific Tasks:

  • Manage the diaries of the Diocesan Director of Ordinands (DDO) and Curate Training Officer.
  • Collate and submit all necessary papers for candidates promptly.
  • Ensure the DDO and Bishop's office have all required information for meetings with vocations candidates, liaising with candidates and Assistant DDOs as needed.
  • Support the organization of the Ordination service, including ticketing, photography arrangements, parking, disabled access, and communication with relevant parties.
  • Assist in organizing the pre-ordination retreat, coordinating with the retreat center and leader.
  • Organize meetings by preparing agendas, circulating papers, and producing minutes.
  • Book and arrange external events as required.
  • Liaise with the Finance Department to ensure the efficient administration of Diocesan grants for ordinands.

Your Skills and Experience:

  • Excellent secretarial skills and proficiency in Microsoft Office Suite.
  • A friendly, approachable, and professional demeanor.
  • Previous experience at a similar level is highly desirable.
  • Exceptional attention to detail and accuracy in written materials, including spelling, punctuation, grammar, and arithmetic.
  • Strong time management skills and the ability to prioritize workload effectively.
  • Excellent communication skills.
  • Event management experience is beneficial.
  • A proactive approach to problem-solving.
  • A high level of confidentiality.