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Office Support Coordinator

2 months ago

Chelmsford, Essex, United Kingdom COLAS RAIL UK Full time

About Colas Rail UK

We are a leading rail infrastructure business with a century of expertise in delivering transport solutions for sustainable mobility. Our team is dedicated to shaping the future of rail infrastructure, and we're looking for a skilled Office Support Coordinator to join us.

Job Summary

We're seeking a highly organized and detail-oriented Office Support Coordinator to provide administrative support to our Enhancements Team. The successful candidate will be responsible for maintaining effective control of all programme/project documentation, administering non-specialist project information systems, and providing a comprehensive sourcing service for RRV, Small Plant, and Welfare.

Key Responsibilities

  • Establish and maintain document control processes and storage for all Alliance design and construction products.
  • Monitor compliance with document control processes and procedures across the Alliance programme and project teams.
  • Control information flows with external suppliers in accordance with document control requirements.
  • Undertake general office administration duties, including mail control, diary coordination, personnel record maintenance, and travel arrangements.
  • Organize meetings, produce documentation, and disseminate information to the team.
  • Provide a consistent telephone presence and excellent customer service levels.
  • Maintain an efficient filing system and utilize financial and procurement systems.
  • Report team problems and monitor response.
  • Undertake administrative tasks as directed, including technical literature searches.

Person Specification

We're looking for a candidate with advanced Microsoft Office skills and relevant experience in document control processes and techniques. Knowledge of the railway industry is desirable.

What We Offer

  • Competitive Salary
  • 34 days annual leave (inclusive of public holidays)
  • Industry leading Life Assurance
  • Healthcare Cash Plan
  • Wellbeing Employee Assistant Programme
  • Pension Scheme
  • Eye Care Vouchers
  • Long Service Award
  • Season Ticket Loan
  • Occupational Health Service

We're committed to fostering an inclusive and diverse workplace, where everyone feels valued and respected. We welcome applicants from all backgrounds and offer flexible and inclusive adjustments to the interview process. Join us in making a positive impact and be part of a team that values diversity and embraces unique perspectives.