Office Support Coordinator

2 weeks ago

Chelmsford, Essex, United Kingdom Colas Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Coordinator to join our team at Colas Rail UK. As an Office Support Coordinator, you will play a critical role in providing administrative support to our Enhancements Team, ensuring effective control of programme/project documentation and maintaining accurate records.

Key Responsibilities
  • Establish and maintain document control processes and storage systems for all Alliance design and construction products.
  • Monitor compliance with document control processes and procedures across the Alliance programme and project teams.
  • Control information flows with external suppliers in accordance with document control requirements.
  • Perform general office administration duties, including mail control, diary coordination, and personnel record maintenance.
  • Organize meetings, produce documentation, and disseminate information to team members.
  • Provide a consistent telephone presence and deliver excellent customer service levels.
  • Maintain an efficient filing system, including records of standing meetings, statutory records, and authorizations.
  • Utilize financial and procurement systems and act as Local Purchasing Agent as directed.
  • Report team problems and monitor response.
  • Undertake administrative tasks as directed, including technical literature searches for the team.
Person Specification

Essential

  • Advanced use of Microsoft Office.
  • Relevant successful experience of document control processes and techniques.

Desirable

  • Knowledge of the railway industry.
What We Offer
  • Competitive Salary
  • 34 days annual leave (inclusive of public holidays)
  • Industry leading Life Assurance
  • Healthcare Cash Plan
  • Wellbeing Employee Assistant Programme
  • Pension Scheme
  • Eye Care Vouchers
  • Long Service Award
  • Season Ticket Loan
  • Occupational Health Service

We are committed to fostering an inclusive and diverse workplace, where everyone feels valued and respected. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone can thrive. We welcome applicants from all backgrounds and offer flexible and inclusive adjustments to the interview process. We are proudly part of the Disability Confidence Scheme and operate a Guaranteed Interview Scheme if you meet the minimum requirements. Join us in making a positive impact and be part of a team that values diversity and embraces unique perspectives.

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