Executive Assistant and Project Coordinator

3 weeks ago

London, Greater London, United Kingdom FY Recruitment Full time
Project Coordinator and Executive Assistant

FY Recruitment is seeking a highly organized and proactive Project Coordinator and Executive Assistant to support our team in Mayfair. This is a 12-month fixed-term contract opportunity.

The ideal candidate will have a minimum of 3 years of experience as an Executive Assistant or Project Coordinator within the Executive Search industry, preferably in Financial Services or Private Equity sectors. They will be responsible for overseeing the process for each mandate, managing the team's efforts, and ensuring that all steps of the process are on track.

The successful candidate will have excellent communication and document production skills, with the ability to work on multiple projects in a fast-paced environment. They will be able to manage upwards, prioritize tasks, and maintain excellent relationships with clients and stakeholders.

Key Responsibilities:

  • Oversee the process for each mandate and ensure all steps are on track
  • Manage the team's efforts to ensure progress on assignments/projects
  • Inform the team of critical updates related to client expectations or candidate pipeline
  • Schedule business-related meetings, calls, and interviews
  • Project Communication & Documentation: manage and own communication with clients and candidates
  • Create, edit, and format client-facing documents
  • Maintain excellent relationships with firm members, clients, prospects, and candidates

Requirements:

  • Proactive problem solver with strong business judgement, detail orientation, and interpersonal skills
  • University degree from a respected institution (or strong A-levels/equivalent)
  • Recent experience as an EA/Project Coordinator within Professional services
  • Strong Executive Assistant/Project Coordination experience
  • First-class written English skills, with experience in document production and proofreading
  • Proven relationship building expertise with high-profile clients

FY Recruitment is committed to diversity and inclusion. We welcome applications from talented individuals who can bring their whole self to work. Thank you for considering this opportunity.

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