Executive Personal Assistant

3 weeks ago


Ascot, Windsor and Maidenhead, United Kingdom SRM Recruitment Full time
Job Overview

SRM Recruitment is seeking a skilled Personal Assistant to provide exceptional support to a senior executive within a vibrant and fast-paced organization. This position offers a flexible schedule of three days per week, primarily working remotely. The role encompasses a blend of professional and personal assistance.

Key Responsibilities:

  • Facilitate daily business functions and prepare for executive meetings.
  • Oversee financial records, including bookkeeping, invoices, and expenses.
  • Manage the executive's email correspondence, responding when necessary.
  • Coordinate schedules, appointments, and various business-related activities.
  • Source and manage external vendors or contractors as needed.
  • Maintain accurate bookkeeping records.
  • Track personal expenditures and collaborate with the financial team for accurate classification.
  • Ensure timely processing of payments and maintain financial documentation.
  • Arrange dining reservations, travel logistics, and schedule recreational activities.
  • Oversee memberships and related bookings.
  • Plan and coordinate travel arrangements, including flights, accommodations, and transportation.
  • Manage minor legal claims as required.
  • Supervise contractors to ensure ongoing property upkeep.
  • Handle invoices, supplier agreements, and associated payments.
  • Oversee vehicle maintenance and related administrative duties.
  • Address property maintenance issues as they arise.
  • Organize logistical details for visits and engagements.
  • Collaborate with local property managers for continuous maintenance and project oversight.
  • Monitor local spending and manage budgetary constraints.
  • Handle property administration tasks, including taxes, bills, and insurance matters.
  • Exhibit flexibility to address urgent inquiries outside of standard working hours.
  • Maintain a high level of discretion and confidentiality in all matters.
  • Work collaboratively with portfolio companies, personal contractors, and external partners.

Qualifications:

  • Bachelor's degree or equivalent professional experience.
  • Proficient in the Microsoft Office suite.
  • Demonstrated experience in managing multiple priorities, administrative coordination, and logistical tasks.
  • Highly organized, detail-oriented, and capable of multitasking with strong follow-up abilities.
  • Excellent written and verbal communication skills.


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