Personal Support Specialist

6 days ago

Ascot, Windsor and Maidenhead, United Kingdom SRM RECRUITMENT LIMITED Full time

SRM Recruitment Limited is seeking a highly skilled and experienced Executive Assistant to join their dynamic team. The ideal candidate will provide top-level support to a senior stakeholder, ensuring seamless day-to-day operations and exceptional business outcomes.

Key Responsibilities:

  • Assist in daily business operations, ensuring preparation for high-level meetings and presentations.
  • Manage financial records, including bookkeeping, bills, and expenses, to maintain accurate and up-to-date financial information.
  • Coordinate appointments, meetings, and other business-related tasks, ensuring timely and efficient execution.
  • Source and manage external vendors and contractors as required, ensuring high-quality services and cost-effective solutions.
  • Track personal expenses and collaborate with the accountant to classify spending, ensuring compliance with company policies and procedures.
  • Ensure timely payments and manage financial records, maintaining a high level of accuracy and attention to detail.
  • Manage travel arrangements, including flights, hotels, and transportation, to ensure seamless and stress-free travel experiences.
  • Oversee membership and booking management, ensuring accurate and up-to-date records.
  • Plan and book travel arrangements, including flights, hotels, and transportation, to ensure efficient and cost-effective travel solutions.
  • Coordinate and oversee contractors to ensure ongoing property maintenance, ensuring high-quality services and cost-effective solutions.
  • Handle bills, supplier contracts, and related payments, ensuring timely and accurate execution.
  • Manage car maintenance and related administrative tasks, ensuring seamless and efficient execution.
  • Address any maintenance or property-related issues, ensuring prompt and effective resolution.
  • Organize logistical arrangements for visits, ensuring seamless and stress-free experiences.
  • Liaise with local property managers for ongoing maintenance and project work, ensuring high-quality services and cost-effective solutions.
  • Monitor local expenditures and manage budgets, ensuring accurate and up-to-date financial information.
  • Handle property-related administration, including taxes, bills, and insurance, to maintain accurate and up-to-date records.
  • Provide exceptional customer service, ensuring high levels of discretion and confidentiality.
  • Collaborate effectively with portfolio companies, personal contractors, and external partners, ensuring seamless and efficient execution.

Requirements:

  • Bachelor's degree or equivalent experience.
  • Proficient in Microsoft Office suite.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills.

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