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Executive Personal Assistant

2 months ago

Ascot, Windsor and Maidenhead, United Kingdom SRM Recruitment Full time
Job Overview

SRM Recruitment is seeking a skilled Personal Assistant to provide exceptional support to a senior executive within a vibrant and fast-paced organization. This position offers a flexible work schedule of three days a week, primarily conducted remotely. The successful candidate will engage in a blend of professional and personal assistance tasks.

Key Responsibilities:

  • Facilitate daily operational tasks and prepare necessary materials for meetings.
  • Oversee financial records, including bookkeeping, invoices, and expense tracking.
  • Manage and organize the executive's email correspondence, responding when appropriate.
  • Coordinate schedules, appointments, and various business-related engagements.
  • Source and manage external service providers or contractors as needed.
  • Maintain accurate bookkeeping records.
  • Track personal expenditures and collaborate with financial professionals for categorization.
  • Ensure timely processing of payments and maintain comprehensive financial documentation.
  • Arrange dining reservations, travel logistics, and recreational activities.
  • Supervise memberships and reservations.
  • Plan and organize travel logistics, including flights, accommodations, and transportation.
  • Manage minor legal claims as required.
  • Coordinate with contractors to ensure ongoing property upkeep.
  • Handle invoices, supplier agreements, and related financial transactions.
  • Oversee vehicle maintenance and associated administrative duties.
  • Address property maintenance concerns and issues.
  • Organize logistical details for visits and engagements.
  • Collaborate with local property managers for continuous maintenance and project oversight.
  • Monitor local spending and manage budgetary allocations.
  • Administer property-related documentation, including taxes, invoices, and insurance matters.
  • Exhibit flexibility to address urgent matters outside of standard working hours.
  • Maintain a high level of discretion and confidentiality in all dealings.
  • Work collaboratively with portfolio companies, personal contractors, and external partners.

Qualifications:

  • Bachelor's degree or equivalent professional experience.
  • Proficient in the Microsoft Office suite.
  • Demonstrated experience in managing multiple priorities, administrative coordination, and logistical tasks.
  • Highly organized, detail-oriented, and capable of multitasking with strong follow-up abilities.
  • Excellent written and verbal communication skills.