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Executive Personal Assistant

2 months ago

Ascot, Windsor and Maidenhead, United Kingdom SRM Recruitment Full time
Job Overview

SRM Recruitment is seeking a skilled Personal Assistant to provide high-level support to a senior executive within a vibrant and fast-moving organization. This position is structured for three days a week and primarily operates in a remote capacity. The role encompasses a blend of both professional and personal assistance.

Key Responsibilities:

  • Facilitate daily business functions and prepare for executive meetings.
  • Oversee office financial records, including bookkeeping, invoices, and expenditures.
  • Organize and manage the executive's email correspondence, responding when necessary.
  • Coordinate schedules, appointments, and various business-related activities.
  • Source and manage external service providers or contractors as needed.
  • Maintain accurate bookkeeping records.
  • Track personal expenditures and collaborate with the financial accountant for proper categorization.
  • Ensure timely financial transactions and maintain comprehensive financial documentation.
  • Arrange dining reservations, travel logistics, and manage event schedules.
  • Supervise memberships and related bookings.
  • Plan and organize travel logistics, including flights, accommodations, and transportation.
  • Manage minor legal claims as required.
  • Coordinate with contractors to ensure ongoing property upkeep.
  • Handle invoices, supplier agreements, and associated payments.
  • Oversee vehicle maintenance and related administrative duties.
  • Address any property maintenance or related concerns.
  • Organize logistical details for visits and engagements.
  • Collaborate with local property managers for continuous maintenance and project oversight.
  • Monitor local spending and manage budgetary constraints.
  • Handle property administration tasks, including taxes, invoices, and insurance matters.
  • Exhibit flexibility to manage urgent inquiries outside of standard working hours.
  • Maintain a high level of discretion and confidentiality in all matters.
  • Work collaboratively with portfolio companies, personal contractors, and external stakeholders.

Qualifications:

  • Bachelor's degree or equivalent professional experience.
  • Proficient in the Microsoft Office suite.
  • Experience in managing multiple tasks, administrative coordination, and logistical operations.
  • Highly organized, detail-oriented, with the ability to multitask and follow up effectively.
  • Excellent written and verbal communication skills.