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Executive Personal Assistant

2 months ago

Ascot, Windsor and Maidenhead, United Kingdom SRM Recruitment Full time
Job Overview

SRM Recruitment is seeking a skilled Personal Assistant to provide exceptional support to a high-level executive within a vibrant and fast-moving organization. This part-time role, requiring three days a week, primarily allows for remote work. The selected candidate will engage in a blend of professional and personal assistance duties.

Key Responsibilities:

  • Facilitate daily operational tasks and ensure effective meeting preparations.
  • Oversee financial documentation, including bookkeeping, invoices, and expense reports.
  • Organize and manage the executive's email correspondence, responding when appropriate.
  • Schedule and coordinate appointments, meetings, and various business activities.
  • Identify and manage external service providers or contractors as needed.
  • Maintain accurate bookkeeping records.
  • Track personal financial expenditures and work closely with the accountant for proper categorization.
  • Ensure prompt payments and maintain comprehensive financial records.
  • Arrange dining reservations, travel logistics, and plan various activities.
  • Manage memberships and bookings efficiently.
  • Plan and coordinate travel logistics, including flights, accommodations, and transportation.
  • Handle minor legal matters as required.
  • Supervise contractors to guarantee consistent property upkeep.
  • Manage invoices, supplier agreements, and related financial transactions.
  • Oversee vehicle maintenance and associated administrative duties.
  • Address any property maintenance or management concerns.
  • Organize logistical details for visits and engagements.
  • Collaborate with local property managers for ongoing maintenance and project oversight.
  • Monitor local expenditures and manage budgetary constraints.
  • Handle property-related administrative tasks, including taxes, bills, and insurance matters.
  • Exhibit flexibility to address urgent matters outside of standard working hours.
  • Maintain a high level of discretion and confidentiality in all dealings.
  • Work collaboratively with portfolio companies, personal contractors, and external partners.

Qualifications:

  • Bachelor's degree or equivalent professional experience.
  • Proficient in the Microsoft Office suite.
  • Demonstrated experience in managing multiple priorities, administrative coordination, and logistical planning.
  • Highly organized, detail-oriented, and capable of multitasking with excellent follow-up abilities.
  • Strong written and verbal communication skills.