Administrative Reception Coordinator

4 weeks ago

London, Greater London, United Kingdom Williams Lea Limited Full time

Administrative Reception Coordinator

Salary: £25,643 per annum plus company benefits

Contract: Full Time, Permanent

Shifts: 37.5 hours per week, Monday – Friday, shifts between 7am and 6pm with 1 hour unpaid lunch break

Work model: Fully onsite

Overview of the Role

Williams Lea Limited is seeking an Administrative Reception Coordinator to become an integral part of our dynamic team.

As a prominent global provider of specialized, technology-driven, essential support services, Williams Lea maintains long-standing, trusted partnerships with esteemed clients in sectors such as investment banking, legal services, and professional consultancy. Our workforce, comprising nearly 7000 professionals worldwide, excels in delivering effective business solutions in complex and highly regulated environments.

Role Purpose

In the capacity of Administrative Reception Coordinator, you will be responsible for welcoming guests, managing office supplies, organizing meetings and appointments, and providing exceptional administrative support for our client in London.

The ideal candidate will possess a friendly and approachable demeanor, with the capability to establish rapport effortlessly. You should be adept at managing urgent tasks efficiently, and multitasking will be crucial in this role. This position is hands-on and requires collaboration with team members to ensure an outstanding service experience for our clients.

Key Responsibilities

  • Welcome clients and visitors to the office with professionalism and warmth, notifying relevant employees of arrivals as necessary.
  • Manage diaries and schedules, including booking meeting rooms.
  • Prepare meeting spaces and coordinate catering services.
  • Oversee mail and courier services.
  • Order office supplies and catering as needed.
  • Provide IT and administrative support.

Administrative Duties

  • Prepare documents through scanning, printing, and binding.
  • Sort and distribute incoming mail, utilizing in-house scanning software for all documents.
  • Process outgoing mail, including franking letters and organizing courier services.
  • Organize and maintain hard copy document storage in accordance with client procedures.
  • Handle expense processing, and make travel and hotel arrangements.
  • Assist with client billing and electronic payments.
  • Manage filing and archiving of important documents.
  • Support the Office Manager with additional tasks as required.
  • Maintain a high level of accuracy and attention to detail.

Personal Attributes

  • A flexible and professional demeanor.
  • A positive and energetic personality that enhances the workplace.
  • A genuine desire to ensure a pleasant experience for every visitor.
  • Strong communication skills at all organizational levels.
  • Initiative-driven with meticulous attention to detail.
  • Ability to prioritize tasks and meet deadlines.
  • Proficient in databases and tracking systems.
  • Capable of working independently as well as collaboratively.

Rewards and Benefits

We are committed to supporting our employees in both their professional and personal endeavors. Our comprehensive benefits package includes:

  • 25 days of holiday, in addition to bank holidays (pro-rata for part-time roles).
  • Salary sacrifice schemes and retail vouchers, including our TechScheme for purchasing various gadgets and appliances.
  • Life Assurance.
  • Private Medical Insurance.
  • Dental Insurance.
  • Health Assessments.
  • Cycle-to-work scheme.
  • Discounted gym memberships.
  • Referral Scheme.

You will also have the opportunity to work for a global employer dedicated to providing an enjoyable, challenging, and rewarding career, with prospects for future development.

Commitment to Equality and Diversity

Williams Lea values the diverse perspectives that a varied workforce brings and is committed to creating an inclusive environment. We do not discriminate based on age, disability, gender reassignment, marital status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We strive to build a culture that promotes openness, fairness, and transparency.

If you require any adjustments to facilitate your application or interview process, please reach out to us for assistance.

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