Administrative Support Specialist

2 weeks ago

Salisbury, Wiltshire, United Kingdom PURPLE PANDA RECRUITMENT LTD Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Purple Panda Recruitment Ltd. As an integral part of our Finance and Administration team, you will play a crucial role in ensuring the smooth operation of our business.

Key Responsibilities:
  • Database Management: Maintain accurate and up-to-date records in our project/client database.
  • Quotations and Invoicing: Collaborate with the Project Management team and Directors to prepare quotations, estimates, and pro-forma invoices for clients.
  • Communication: Respond to internal and external inquiries, redirecting calls or taking messages as necessary.
  • Email Management: Manage our main business email accounts, responding to emails and processing documents for onward distribution to team members.
  • Financial Reconciliation: Assist with the reconciliation of paperwork for VAT returns.
  • Post and Parcel Management: Process incoming post, distribute paperwork, and manage parcel delivery.
  • Supply Chain Management: Coordinate stationery and catering requirements, placing orders with suppliers as needed.
  • Team Support: Provide ad-hoc support to other members of the Finance and Administration team as required.
Requirements:
  • IT Literacy: Proficiency in using IT systems and software.
  • Organizational Skills: Ability to create an efficient workflow, prioritize tasks, and work independently.
  • Attention to Detail: Thorough and detail-oriented approach to work.
  • Communication Skills: Polite and professional telephone manner.
Working Conditions:

This is a full-time position, Monday to Friday, 40 hours per week, with free parking on site and a competitive salary starting from £24,000 per annum, depending on experience.

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