Facilities Coordinator

2 days ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Search Full time
Facilities and Estates Administrator

We are seeking a highly organized and detail-oriented Facilities and Estates Administrator to join our team at Search Consultancy. As a key member of our team, you will be responsible for providing administrative support to our clients in the delivery of their Facilities and Estates services.

Key Responsibilities:
  • Manage and maintain accurate and up-to-date records of facilities and estates-related documentation, including filing and electronic documentation.
  • Coordinate and obtain quotes from sub-contractors for work to be carried out as required.
  • Ensure the company's FM system is kept up to date with work order records and relevant information.
  • Quality check and close outstanding work orders.
  • Provide accurate monthly reporting on work order performance and trends.
  • Organize and book scheduled work activities for internal staff and contractors.
  • Participate and contribute to team meetings.
  • Input data into spreadsheets, the company's FM system, and relevant documents.
  • Take minutes of meetings and provide a meeting notes document.
  • Organize diaries with key dates and activities.
Requirements:
  • Previous relevant experience within an Administration role dealing with Facilities or Estates.
  • Excellent communication skills, both written and verbal.
  • Solid IT skills, including the full MS Office suite.

We are an equal opportunities recruiter and welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation, or age.



  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team at Northumbria University. The successful candidate will play a pivotal role in ensuring the smooth operation of our campus buildings and grounds, providing exceptional customer service and supporting the delivery of high-quality...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team at Northumbria University. The successful candidate will play a pivotal role in ensuring the smooth operation of our campus buildings and grounds, providing exceptional customer service and supporting the delivery of high-quality...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Search Full time

    Job Title: Estates AdministratorWe are seeking a highly organized and detail-oriented Estates Administrator to join our team on a temporary basis. As an Estates Administrator, you will provide administrative support to our client's facilities and estates team.Key Responsibilities:Manage and maintain accurate records of facilities and estates-related...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Search Full time

    Job Title: Estates AdministratorWe are seeking a highly organized and detail-oriented Estates Administrator to join our team on a temporary basis. As an Estates Administrator, you will provide administrative support to our client's facilities and estates team.Key Responsibilities:Manage and maintain accurate records of facilities and estates-related...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    POSITION SUMMARY Northumbria University is seeking two part-time Athletic Facility Coordinators who will oversee the daily management of sports facilities and engage in various customer service roles. This role encompasses both indoor and outdoor activities, contributing to a vibrant sports environment. The Athletic Facility Coordinator plays a...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    POSITION SUMMARYNorthumbria University is seeking to hire two part-time Athletic Facility Coordinators. These individuals will oversee the daily management of sports facilities and engage in various customer service roles within the sports environment.The facility encompasses a range of both indoor and outdoor activities, providing a dynamic setting for...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    POSITION SUMMARY Northumbria University is seeking two part-time Athletic Facility Coordinators who will oversee the daily management of sports facilities and engage in various customer service roles. This role encompasses both indoor and outdoor activities, ensuring a comprehensive experience for all users. The Athletic Facility Coordinator plays a pivotal...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team at Northumbria University. This role is crucial in ensuring that our campus buildings and grounds are well-maintained, safe, and meet the needs of students, faculty, and staff.The ideal candidate will support the delivery of...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team at Northumbria University. This role is crucial in ensuring that our campus buildings and grounds are well-maintained, safe, and meet the needs of students, faculty, and staff.The ideal candidate will support the delivery of...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CBW Staffing Solutions Full time

    {"title": "Facilities Works Scheduler", "description": "Job SummaryCBW Staffing Solutions is seeking a skilled Facilities Works Scheduler to join our team. As a key member of our operations team, you will be responsible for coordinating resources, managing schedules, and ensuring that all tasks are completed on time and within budget.Key...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CBW Staffing Solutions Full time

    {"title": "Facilities Works Scheduler", "description": "Job SummaryCBW Staffing Solutions is seeking a skilled Facilities Works Scheduler to join our team. As a key member of our operations team, you will be responsible for coordinating resources, managing schedules, and ensuring that all tasks are completed on time and within budget.Key...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Ritz Recruitment Limited Full time

    Position OverviewReference: VS6949ARole: Facilities Operations Coordinator - Student HousingLocation: NewcastleCompensation: £30,000 to £35,000 with an additional performance-based bonus of up to 20%Working Hours: 9:00 AM to 6:00 PM, Monday to Friday (occasional weekend work required, compensated with time off)Ritz Recruitment Limited is a vibrant and...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team at Northumbria University. This role is crucial in ensuring that our campus buildings and grounds are well-maintained, safe, and meet the needs of students, faculty, and staff.The ideal candidate will support the delivery of...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    About the RoleWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team at Northumbria University. This role is crucial in ensuring that our campus buildings and grounds are well-maintained, safe, and meet the needs of students, faculty, and staff.The ideal candidate will support the delivery of...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Theo James Recruitment Full time £51,000

    Facilities Operations Coordinator RoleWork Schedule: Daytime Hours (Early finish on Fridays)Benefits Include: 27 days of annual leave plus public holidays (option to purchase additional leave) Comprehensive Health Insurance and sickness coverage Healthcare cash plans available Flexible work arrangements, including 3 days of remote work Cycle-to-work...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom North East Ambulance Service NHS Foundation Trust Full time

    Job Overview The Facilities Coordinator (Hard FM) position is designed to oversee the daily monitoring and administration of the organization's hard facilities contracts and service providers, ensuring compliance with service specifications, key performance indicators (KPIs), and performance management frameworks. This encompasses various areas,...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom ZipRecruiter Full time

    About the RoleWe are seeking a dedicated Facilities Manager to join our team at ZipRecruiter. In this role, you will be responsible for strategic planning and overseeing both direct operatives and subcontracted maintenance providers, ensuring the delivery of efficient, high-quality services that comply with all statutory, regulatory, and safety...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom ZipRecruiter Full time

    About the RoleWe are seeking a dedicated Facilities Manager to join our team at ZipRecruiter. In this role, you will be responsible for strategic planning and overseeing both direct operatives and subcontracted maintenance providers, ensuring the delivery of efficient, high-quality services that comply with all statutory, regulatory, and safety...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria University Full time

    INTERNAL ONLY Please note this vacancy is open only to current Northumbria Staff. Any external applications will not be considered. ROLE OVERVIEW Northumbria Sport is seeking to hire two part-time Athletic Facility Coordinators who will oversee the daily management of the facility and engage in various customer-oriented roles at Coach Lane Sports Ground....


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Search Full time

    Facilities and Estates AdministratorSearch Consultancy is currently working with a Nationwide client to recruit a Facilities and Estates Administrator on a temporary basis for the next 3 months. This is an immediate start role, and only candidates available immediately or on short notice will be considered.Key Responsibilities:Support the end client with...