Event Coordination Assistant

3 weeks ago

London, Greater London, United Kingdom Southbank Centre Full time

We are seeking an Event Coordination Assistant to provide maternity cover within our Producing & Event Management division on a full-time, fixed-term basis.

The Event Management division oversees a variety of events across diverse artistic disciplines and public programming initiatives, typically scheduled three months in advance. This role is essential for the planning, organization, execution, and evaluation of assigned events across all artistic forms.

Most of the artistic events at Southbank Centre occur from Wednesday to Sunday, and the successful candidate should anticipate working regular evenings and approximately three weekends out of five.

Key Responsibilities

To deliver efficient and proactive administrative support and event execution; facilitating a range of innovative and engaging artistic events in non-traditional venues, in collaboration with the Producing and Programming teams to successfully implement the Southbank Centre's artistic agenda to an international standard. Collaborate with Programmers, Producers, and Event Managers to provide administrative, logistical, and delivery assistance for the Event Management division on designated events and festivals, ensuring the successful execution of a varied and dynamic event and festival schedule. To effectively communicate the operational requirements of assigned events to all relevant internal departments through the proficient use of Artifax, Southbank Centre's venue management system, and established operational protocols. To offer courteous and efficient support to all stakeholders involved with the Event Management and Producing division, including colleagues, artists, creative professionals, partner organizations, and the public.

For a comprehensive overview of the role's responsibilities and required qualifications, please refer to the attached job description.

About Southbank Centre

Southbank Centre is Europe's largest arts venue and ranks among the UK's top five visitor attractions, situated on an 11-acre site in London's vibrant cultural hub along the South Bank of the Thames. The site boasts a rich creative and architectural legacy dating back to the 1951 Festival of Britain. Southbank Centre encompasses the Royal Festival Hall, Queen Elizabeth Hall, Purcell Room, and Hayward Gallery, and is home to the National Poetry Library and the Arts Council Collection, as well as six Resident Orchestras.

Our Artistic Mission

Southbank Centre is dedicated to providing exceptional artistic experiences for all. Through art, we invite our visitors to engage in shared cultural experiences. We aim to inspire, provoke thought, and offer new perspectives. For over 70 years, our performances and exhibitions have captivated millions, fostering a community centered around art where every role contributes to the overall experience.

We are committed to inclusivity and welcome applications from individuals from Black, Asian, or Ethnically Diverse backgrounds, as well as those who are D/deaf or disabled. By attracting talent from diverse backgrounds with varying perspectives, we can continually approach our work with fresh insights and innovative methods. We strive to create an environment where a wide array of individuals can come together to experience bold, unique, and thought-provoking artistic endeavors.

At Southbank Centre, we value:

Creating Inclusive Spaces

Because fostering respect, safety, and belonging is essential for vibrant teams and communities. This requires collective responsibility in shaping and maintaining a kind, compassionate, and inclusive environment for all.

Crafting Memorable Experiences Together

Because every individual contributes to remarkable artistic moments at Southbank Centre. This involves recognizing and valuing the unique roles we each play in creating enjoyment and success.

Inspiring New Perspectives

Because diverse viewpoints and stimulating discussions drive innovation, learning, and growth. This means fostering a culture of curiosity and openness to evaluating our thoughts and practices.

Benefits

In addition to working at one of London's most engaging and popular venues, the successful candidate will enjoy the following benefits:

A minimum 5% pension contribution (increasing to 8% based on employee contributions) 28 days of annual leave, plus bank holidays A hybrid working model (3 days in the office, 2 days remote) Enhanced sick leave Improved family leave benefits Discounts at all onsite retail, food, and beverage outlets Complimentary staff tickets for Southbank Centre events Free access to Hayward Gallery Free or discounted entry to other institutions such as the Tate Complimentary staff yoga sessions

If you have any questions or require adjustments, please reach out for assistance.

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