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Administrative Office Coordinator

2 months ago

Oxford, Oxfordshire, United Kingdom Savills Full time

Join our dynamic team as an Office Administration Specialist.

Position Overview:

As an integral part of our operations, you will oversee the administrative functions of the office, ensuring a seamless experience for all employees and visitors. This role demands exceptional organizational skills to coordinate both internal and external events, thriving in a fast-paced environment with diverse daily responsibilities. This is a part-time position, requiring 22.5 hours per week.

Team Structure:

Our office is a multi-disciplinary hub with various teams dedicated to comprehensive property services, including Planning and Development, Leisure, and Rural sectors. With a team of 115 professionals, we cater to both public and private sector needs.

Key Responsibilities:

Health & Safety and Compliance:

  • Overseeing facilities management tasks, including liaising with service providers for optimal rates.
  • Managing office administration tasks.
  • Handling IT equipment and ensuring operational efficiency of office devices.
  • Maintaining a tidy and organized office environment.
  • Building and maintaining relationships with service partners.

Staff Management and Additional Duties:

Focus on supervising reception staff and conducting staff onboarding processes.

  • Organizing administrative meetings.
  • Managing reception operations.
  • Overseeing the full recruitment cycle for administrative roles.
  • Maintaining sickness and holiday records.
  • Coordinating quarterly departmental meetings, including minute-taking and follow-up on action items.

Marketing Support:

Collaborating with the marketing team to assist with daily marketing initiatives for the office.

Essential Skills:

  • Meticulous attention to detail to ensure high-quality work output.
  • Strong organizational capabilities, with the ability to prioritize tasks and remain composed under pressure.
  • Excellent interpersonal skills, particularly in client interactions and communication.
  • Ability to work independently and demonstrate effective problem-solving skills.
  • Proficient written English skills, including grammar and spelling.
  • Strong IT proficiency, including experience with CRM systems and Microsoft Office Suite.
  • Willingness to learn new IT systems as needed.

For more information about our offerings, please visit our website.