Office Administrator

2 days ago

Oxford, Oxfordshire, United Kingdom NES Fircroft Full time

We are seeking an experienced Office Manager to join our team in Columbus, Ohio. As Office Manager, you will be responsible for overseeing the daily office operations of our manufacturing facility, working closely with our Facilities team to ensure a smooth-running environment.

Your key responsibilities will include:

  • Coordinating meeting rooms and ensuring they are turned around between use
  • Managing office supplies inventory and placing orders as needed
  • Managing the main office phone line and directing calls as appropriate
  • Meeting and greeting visitors, including contractors
  • Supporting the senior team with administrative tasks, including collating PowerPoint presentations and Word reports
  • Managing busy diaries for the senior team and working across multiple time zones to organize meetings
  • Arranging domestic and international business travel for the team
  • Organizing the onboarding of new employees, working closely with IT and Executive H&S
  • Submitting purchase orders and expense claims using our Finance system
  • Organizing lunches, dinners, and other internal and external events
  • Organizing the yearly Scientific Advisory Board from a travel and administrative perspective
  • Sourcing corporate clothing suppliers and managing purchases for the site
  • Working closely with the wider Administration team based at our other sites

We are looking for an extremely organized and motivated individual with at least ten years of administration experience within a commercial, corporate environment. You will have excellent attention to detail, a great memory, and the ability to manage multiple tasks simultaneously. You will be a motivator, able to rally the team together and foster a culture of connection. You will be an organizer, able to manage the team and make sure everyone is accountable for playing their part in making Velocys a success.

You will thrive in a fast-paced environment and work best when having deadlines to meet. You will be tech-savvy, confident with using Microsoft Office 365 products. You will be trusted, able to understand the importance of confidentiality as you will see a lot of sensitive information.

We offer a competitive salary and benefits package, as well as the opportunity to work with a dynamic and innovative company. If you are a motivated and organized individual looking for a new challenge, please apply today.

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