Executive Assistant to Chief Operating Officer
6 days ago
Search is a leading international non-profit organisation providing administrative support to the Chief Operating Officer (COO) and Chief Executive Officer (CEO), and some administrative support to senior staff in the Corporate Services department (led by the COO). The post holder will be privy to a wide range of confidential information, and absolute discretion and a close and trusted working relationship is a must in this role. The post holder will become aware of the latest thinking, issues and priorities facing the organisation and as part of their role will also play a key role in ensuring all actions related to activities and projects led by the Chief Operating Officer are followed through. This will require interaction with Board and other governance body members, the executive team and a broad range of stakeholders from around the world.
About the RoleMain Duties and Responsibilities- Provide administrative support to the Chief Operating Officer and the Chief Executive Officer, managing their offices in an efficient and professional manner. Duties include:
- Diary management, dealing with correspondence, invoices and expenses for travel arrangements and itineraries, preparing and managing meeting papers, organising meetings, events and conference calls, and appointments e.g. with the Executive Committee, Board and advisory bodies.
- Organising Christmas and summer party, as well as other events and catering, as requested for team meeting facilitation and minute taking, as required.
- Plan, in collaboration with the Chief Operating Officer, the annual schedule of corporate governance meetings (including dates for Board and Executive Committee meetings, global retreats or workshops etc).
- Oversee the Executive Committee's collective diary planner.
- Oversee and organise the contracts database; manage the leases database.
- Undertake research and work on special projects with the Chief Operating Officer.
- Follow up on actions and activities being undertaken by colleagues on behalf of the Chief Executive and Chief Operating Officer.
- Administrative and logistical support to senior staff within the Corporate Services department, including making overseas travel arrangements.
- Contribute to the work of the HR team, particularly in making and/or supporting arrangements for training and recruitment interviews held in the London office as required.
- Undertake some governance activities (such as making meeting paper packs, minute taking) in support of the Governance Secretary, as required.
- Communication across theat all levels – across other departments and regions, with the Executive Committee and with the Board members and members of the other governance bodies.
- Work closely with other PAs in the organisation and the Office Services team, ensuring good teamwork and effective communication.
- Provide any other day-to-day operations and administrative support to the CEO and COO as required.
- A proven and demonstrable track record of working at a senior PA level is essential
- Educated to degree level or equivalent experience essential
- Experience of: managing busy and complex diaries, that change frequently (essential) arranging international travel and logistics (essential) planning and organising events, meetings (essential) undertaking research and managing and delivering projects (desirable)
- Well-developed IT skills, in particular confident use of MS Office applications (including SharePoint); an advanced knowledge of MS Outlook is essential.
- Confidence in dealing with financial information, in processing invoices completing expense claims.
- Capable of drafting board-standard briefing papers and associated presentations in a wide variety of formats desirable
£51,000 to £53,000
-
London, Greater London, United Kingdom Tiger Recruitment Full timeAbout the RoleTiger Recruitment is seeking an experienced Executive Assistant to join our client's team in the Arts and Creative industry. As a key member of the team, you will provide administrative support to the Chief Operating Officer, ensuring the smooth operation of the office.Key ResponsibilitiesManage the Chief Operating Officer's inbox, including...
-
London, Greater London, United Kingdom Search Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Operating Officer and Chief Executive Officer. The successful candidate will be responsible for managing their offices, coordinating travel arrangements, and ensuring the smooth operation of the Corporate Services department.Key...
-
London, Greater London, United Kingdom Bain and Gray Full timeReference: JGAVB16502Salary range: £50,000 - £55,000Location: East Croydon**Role based a moments walk from East Croydon station which is 12 mins from London Bridge or 15 mins from Victoria****5 days office based**Bain and Gray is seeking a proactive and skilled Executive Assistant to support the Chief Executive's Office in a vibrant and expanding...
-
London, Greater London, United Kingdom Women's Aid Federation England Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer. This is a unique opportunity to join a leading national charity working to end domestic abuse against women and children.Key ResponsibilitiesProvide comprehensive and confidential administrative...
-
London, Greater London, United Kingdom Women's Aid Federation England Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer. This is a unique opportunity to join a leading national charity working to end domestic abuse against women and children.Key ResponsibilitiesProvide comprehensive and confidential administrative...
-
Chief Executive Officer
5 days ago
London, Greater London, United Kingdom Executive Integrity Full timeAbout the RoleWe are seeking a highly experienced and visionary Chief Executive Officer to lead our client, a dynamic and market-leading software company in the Maritime industry. As a seasoned P&L leader, you will be responsible for driving strategic growth, enhancing operational efficiency, and delivering high-value products that transform the way maritime...
-
Chief Executive Officer
5 days ago
London, Greater London, United Kingdom Executive Integrity Full timeAbout the RoleWe are seeking a highly experienced and visionary Chief Executive Officer to lead our client, a dynamic and market-leading software company in the Maritime industry. As a seasoned P&L leader, you will be responsible for driving strategic growth, enhancing operational efficiency, and delivering high-value products that transform the way maritime...
-
London, Greater London, United Kingdom Search Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Operating Officer and Chief Executive Officer. The successful candidate will be responsible for managing their offices, coordinating travel arrangements, and ensuring the smooth operation of the Corporate Services department.Key...
-
Executive Assistant to Chief Executive Officer
4 weeks ago
London, Greater London, United Kingdom Tiger Recruitment Full timeExecutive Assistant to Chief Executive OfficerTiger Recruitment, a leading consultancy firm, is in search of a proficient Executive Assistant to support their Chief Executive Officer. The successful candidate will possess substantial experience in assisting C-suite leaders and thrive in a dynamic work environment. KEY RESPONSIBILITIESOversee the CEO's...
-
London, Greater London, United Kingdom Women's Aid Federation England Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide confidential and high-level administrative support to our Chief Executive Officer. This is a unique opportunity to join a leading national charity working to end domestic abuse against women and children.Key ResponsibilitiesProvide comprehensive and high-quality...
-
Chief Innovation Officer
7 days ago
London, Greater London, United Kingdom Space Executive Full timeJob Title: Chief Innovation OfficerCompany Overview:Space Executive is a venture capital firm with a diverse portfolio of innovative and high-growth businesses, predominantly in the financial services and fintech sectors. Our portfolio companies are at various stages of development, from early-stage startups to established entities seeking rapid growth. We...
-
Chief Innovation Officer
5 days ago
London, Greater London, United Kingdom Space Executive Full timeJob Title: Chief Innovation OfficerCompany Overview:Space Executive is a venture capital firm with a diverse portfolio of innovative and high-growth businesses, predominantly in the financial services and fintech sectors. Our portfolio companies are at various stages of development, from early-stage startups to established entities seeking rapid growth. We...
-
Chief Executive Officer
6 days ago
London, Greater London, United Kingdom Page Executive Full timeJob SummaryThe Chief Executive Officer will be an influential leader capable of steering the company towards progressive growth. They will demonstrate strong strategic acumen, business services industry knowledge, and superior leadership skills.About the RoleThis is an exciting opportunity to lead and shape a large and successful charitable housing...
-
Chief Executive Officer
4 weeks ago
London, Greater London, United Kingdom Harrison Scott Associates Full timePosition Title: Chief Executive Officer – Print Industry Compensation: Highly Competitive Salary + Performance Bonus + Comprehensive Benefits Harrison Scott Associates is representing one of the foremost small to medium-sized enterprises in the printing sector, seeking to enhance their senior leadership team with a new Chief Executive Officer. The...
-
London, Greater London, United Kingdom Search Full timeAbout the Company:Search is a leading international non-profit organization dedicated to providing support services to its members. As a key member of our team, you will have the opportunity to work closely with our senior leadership team, including the Chief Operating Officer and Chief Executive Officer.About the Role:The successful candidate will provide...
-
Chief Executive Officer's Assistant
4 weeks ago
London, Greater London, United Kingdom Experis Full timeRole Overview: As the Chief Executive Officer's Assistant, you will play a pivotal role in supporting the CEO of Experis. This position is primarily remote, with the expectation that the successful candidate may occasionally visit the office. About Experis: Experis is an innovative technology firm dedicated to revolutionizing the shipping sector through...
-
London, Greater London, United Kingdom Pulse Ltd Full timeAbout the RoleThis is an exciting opportunity to join a leading Media, Broadcasting and Entertainment Giant as an Executive Assistant to the Chief Strategy Officer. The successful candidate will be responsible for providing high-level administrative support to the Chief Strategy Officer and the wider team.Key ResponsibilitiesDiary Management: Manage the...
-
Chief Innovation Officer
2 weeks ago
London, Greater London, United Kingdom Space Executive Full timeChief Technology Officer (Portfolio CTO for a Venture Capital Fund)United KingdomPosted todayLocation: Flexible (may require some travel)Company Overview:A venture capital firm with a diverse portfolio of innovative and high-growth businesses (predominantly financial service / fintech). Our portfolio companies are at different stages of development, from...
-
London, Greater London, United Kingdom The Random House Group Limited Full time**Job Summary**The Random House Group Limited is seeking a highly skilled and organized Personal Assistant to join their Group Operations division on a 12-month fixed-term contract. This role will provide critical support to the Chief Operating Officer and other members of the Operations Senior Leadership Team.**Key Responsibilities**Provide high-quality...
-
London, Greater London, United Kingdom The Random House Group Limited Full time**Job Summary**The Random House Group Limited is seeking a highly skilled and organized Personal Assistant to join their Group Operations division on a 12-month fixed-term contract. This role will provide critical support to the Chief Operating Officer and other members of the Operations Senior Leadership Team.**Key Responsibilities**Provide high-quality...
