Accounts Management Assistant

3 weeks ago


Glasgow, Glasgow City, United Kingdom Ashurst Full time

Become a part of Ashurst:

This role is integral to the global electronic billing finance division located in Glasgow.

The electronic billing team is responsible for the prompt and precise submission of electronic invoices for offices across the UK and EMEA regions.

In this position, you will support senior electronic billing analysts by entering and managing data within the appropriate systems/platforms to ensure accurate invoice submissions and resolve any issues that may arise.

Key Responsibilities

  • Maintain and update vendor and timekeeper details in electronic billing systems.
  • Coordinate with the rates team to input new client rates into the 3E system.
  • Handle fee arrangements in third-party electronic billing platforms and ensure reconciliation with 3E.
  • Implement updates to minimize invoice rejections.
  • Communicate Outside Counsel Guidelines effectively.
  • Assist in the onboarding process for new electronic billing clients.
  • Keep Client Requirements documentation current.
  • Engage with electronic billing vendors to troubleshoot issues and fulfill client-specific needs.
  • Follow up on invoices that have not yet been submitted.
  • Support the e-billing Technical Specialist in various maintenance tasks.
  • Address ad-hoc inquiries as needed.

Qualifications and Skills

  • Previous experience in finance is preferred.
  • Ability to excel in a team-oriented environment.
  • Strong analytical capabilities with a keen eye for detail.
  • Proficient with technology and online platforms.
  • Capable of working independently as well as collaboratively.
  • Excellent organizational skills with the capacity to manage multiple deadlines.
  • Outstanding communication abilities.
  • Intermediate proficiency in Excel.
  • Familiarity with electronic billing systems is a plus but not mandatory.
  • Basic understanding of VAT is advantageous.


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