Academic Scheduler

3 weeks ago

Leeds, Leeds, United Kingdom BIMM Institute Full time

Timetabler

At BIMM Institute, we pride ourselves on being a dynamic community focused on fostering creativity and enabling students to achieve their aspirations. With a presence across multiple countries, we provide a wide array of programs in modern music, performing arts, filmmaking, and creative technology. Our dedication to high-quality education in the creative arts distinguishes us, equipping students with the essential knowledge, skills, and opportunities for success in their respective fields.

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About the Role

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As a Timetabler, your primary responsibility will be to design and oversee the academic timetable for our institution, ensuring optimal room usage, teaching schedules, and student experiences are effectively coordinated. This position is vital for supporting the academic structure of our organization and requires a proactive, detail-oriented individual.

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Key Responsibilities:

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• Collaboration: Engage with all academic teams to ensure the timetable meets their specific requirements and priorities.


• Facility Management: Maintain up-to-date facilities information to facilitate efficient room allocation and usage.


• Resource Coordination: Supervise all facets of resource planning, including venues, rooms, and personnel, while addressing any conflicts that may arise.


• Personalized Timetables: Guarantee that all students receive a tailored timetable in a timely manner.


• Monitoring and Documentation: Keep precise timetabling records on our central platform.


• Issue Resolution: Tackle and resolve any timetabling challenges or modifications, such as rescheduling classes and arranging lecturer substitutions.


• Booking Coordination: Collaborate with the Building and Technical Team to manage the process for students reserving resources and spaces.


• Examination Scheduling: Organize the timetabling of exams and assessments.

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Qualifications:

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•Significant experience in a Senior Administration or Timetabling role involving intricate resource allocation.


•Exceptional attention to detail to ensure accuracy in all timetabling aspects.


•Ability to work autonomously and make informed decisions.


•Comfortable in a fast-paced environment with stringent deadlines.


•Methodical and logical approach to planning and problem-solving.


•Strong communication and teamwork skills to collaborate effectively with various departments.


•Proficient IT skills for managing timetabling software and platforms.

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