Academic Scheduler
3 weeks ago
Academic Scheduler
At BIMM Institute, we pride ourselves on being a dynamic community that fosters creativity and empowers students to achieve their aspirations. With a presence across the UK, Ireland, and Germany, we provide a wide array of programs in modern music, performing arts, filmmaking, and creative technology. Our dedication to excellence in creative arts education distinguishes us, equipping students with the essential knowledge, skills, and opportunities to thrive in their respective fields.
About the Position
As an Academic Scheduler, your primary responsibility will be to develop and oversee the academic timetable for our institution, ensuring that room utilization, teaching schedules, and student experiences are effectively coordinated. This position is vital in supporting the academic structure of our organization and requires a proactive and detail-oriented individual.
Key Responsibilities:
• Collaborate: Engage with all on-campus and central academic teams to ensure the timetable meets their specific requirements and priorities.
• Manage Facilities: Maintain up-to-date facilities information to facilitate effective room allocation and utilization.
• Resource Planning: Supervise all aspects of resource planning, including venues, rooms, and staff, while addressing any conflicts that may arise.
• Individual Timetables: Ensure that all students receive a personalized timetable in a timely manner.
• Monitor and Record: Keep accurate timetabling information on our central platform.
• Problem-Solve: Tackle and resolve any timetabling challenges or adjustments, such as rescheduling classes and arranging lecturer substitutions.
• Coordinate Bookings: In partnership with the Building and Technical Team, oversee the process for students booking resources and spaces.
• Exam Scheduling: Manage the timetabling of examinations and assessments.
Qualifications:
• Considerable experience in a Senior Administration and/or Timetabling role involving complex resource allocation.
• Exceptional attention to detail to ensure accuracy in all timetabling aspects.
• Ability to work independently and make informed decisions.
• Comfortable in a fast-paced environment with strict deadlines.
• Methodical and logical approach to planning and resolving issues.
• Strong communication and collaboration skills to work effectively with various teams.
• Proficient IT skills for managing timetabling software and platforms.
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