Administrative Coordinator

4 weeks ago

Reading, Reading, United Kingdom ALL Full time

As an Administrative Coordinator & Office Supervisor, you will be essential in providing support to the Senior Leadership Team (SLT) and act as the main liaison for the organization. This role encompasses overseeing our workplace environment and ensuring smooth daily operations. We seek a highly organized, dependable, and motivated individual who excels in the challenges of assisting a diverse team while fostering a productive and efficient office atmosphere.

Key Responsibilities

  • Effectively manage and organize SLT schedules, including arranging meetings and travel plans, preparing agendas, tracking action items, and following up on tasks.
  • Offer ad-hoc assistance to the Human Resources Team with various administrative duties.
  • Act as the primary contact for all visitors, ensuring they are well-informed and comply with site protocols.
  • Provide administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel logistics.
  • Assist in the preparation and distribution of meeting agendas and minutes.
  • Support project management efforts by monitoring deadlines, deliverables, and overall progress.
  • Maintain up-to-date calendars and efficiently schedule meetings in various conference rooms.
  • Manage office supplies by placing orders and keeping an accurate inventory.
  • Receive, sort, and distribute daily correspondence and deliveries in a timely manner.
  • Coordinate catering services as needed.
  • Oversee the daily operations of the office to ensure a seamless and efficient working environment.
  • Manage the inventory of office supplies, including ordering, stocking, and replenishing as necessary.
Human Resources and Onboarding Support
  • Assist with Talent Acquisition processes by coordinating schedules for interviews and welcoming candidates for in-person meetings.
  • Support the onboarding process for new hires, including preparing workstations and liaising with the IT Department.
  • Maintain employee records accurately.
  • Assist with the monthly payroll cycle by gathering relevant information from employees and managers.
  • Coordinate team events, meetings, interviews, and training sessions.

Qualifications, Experience, and Skills

  • Experience in administrative roles or similar positions.
  • Strong sense of discretion and integrity, ensuring sensitive information is managed with the highest level of confidentiality.
  • Proficient in the Microsoft Office suite.
  • Excellent prioritization and organizational skills.
  • Professional and approachable demeanor.
  • Ability to work independently.

Preferred Qualifications:

  • Previous experience in a growth-oriented company.
  • Experience in the technology sector.
  • Office-based role with occasional travel for meetings and events as required.

Benefits

  • Competitive Salary and Annual Bonus
  • Stock Options
  • Contributory Pension Scheme
  • 25 days Annual Leave plus Public Holidays
  • Cycle to Work Schemes (Salary Sacrifice)
  • Car Scheme (Salary Sacrifice)
  • Employee Assistance Programs
  • Discounts Platform

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