Arabic Speaking Administrative Support

3 weeks ago

London, Greater London, United Kingdom Cameron Kennedy Full time

Bilingual Arabic Office Coordinator

Compensation: 33k + Benefits + Bonus

Location: London

Role Overview:

In the capacity of Office Coordinator / Receptionist, your primary role will be to facilitate all administrative operations efficiently.

Key Duties:

  • Professionally manage the switchboard operations.
  • Oversee voice recording systems and update personnel information as necessary.
  • Keep an accurate log of new hires and departures.
  • Maintain the fixed asset register and ensure monthly entries are processed.
  • Administer the access control system and generate daily and monthly reports.
  • Authorize and dispatch purchase orders as required.
  • Procure office supplies, printing, and other materials when needed.
  • Supervise the online document archiving database.
  • Review and authorize Restore Intake Forms submitted by the mailroom.
  • Distribute the Restore destruction report to all departments annually.
  • Update and maintain Peoplesafe with staff contact details and emergency vendor information.
  • Oversee the DSE portal.
  • Manage the Fire Safety awareness portal.
  • Provide support and guidance to mailroom staff as necessary.
  • Assist administrative and facilities management teams with new initiatives.
  • Perform any additional tasks as assigned.

Qualifications:

A clear and articulate speaking voice, preferably in Arabic.

Ability to maintain composure and efficiency under pressure.

Proficient in Microsoft Office applications.

Familiarity with switchboard operations.

Experience:

A minimum of 3 years of relevant experience in an administrative capacity.

Competencies:

A collaborative team player with strong communication, analytical, and numerical skills.

Able to adapt to new responsibilities as needed.

A calm and courteous demeanor is essential when managing switchboard duties.

Skills:

Attention to detail and accuracy in financial reporting.

This role encompasses a diverse range of responsibilities requiring focus, creativity, and patience, along with a keen eye for detail.

Ability to effectively manage multiple tasks, issues, and projects while adapting to changing priorities.

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