Maintenance Services Coordinator

6 days ago


Canterbury, Kent, United Kingdom New Appointments Group Full time

Job Summary

We are seeking a highly organized and detail-oriented Facilities Coordinator to support our Facilities Manager on a 6-month fixed-term contract. This role will be based in our Canterbury office and will require a 37.5-hour workweek, Monday to Friday, 9am to 5pm, with a 30-minute unpaid lunch break.

Main Responsibilities

  • Assist the Facilities Manager in coordinating and documenting essential services to ensure building safety, including fire, electricity, and gas safety, security, and waste management.
  • Support with contract administration duties for routine servicing, leases, and management agreements.
  • Perform administrative tasks involving data recording and reviewing, compiling records and technical data, and creating filing systems.
  • Process goods and service requests, invoices, and budget spreadsheets.
  • Liaise with the Housing Management team, Housing Associations, Local Authorities, and other stakeholders to provide responsive repairs, planned maintenance, and improvement.
  • Coordinate the onboarding of contractors and minute-taking when required.

Person Specification

  • 2 years' administrative experience in housing, estates, or facilities.
  • Knowledge and understanding of Health & Safety within the housing sector.
  • Proficiency with Microsoft Office, including Word and PowerPoint.
  • Proficiency with Excel and confidence in using and manipulating data.
  • Ability to understand technical data, including reports and financial data.
  • Desirable: use of CRM or helpdesk.
  • Commitment to diversity, equality, and opportunity for all.


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